Billing Specialist

FLSA Status: Non-Exempt

Reporting to: Senior Accountant

Company Overview

RLB is an award-winning international firm, known for providing property and construction consultancy advice at all stages of the construction cycle. Utilizing its many years of experience and professionally trained employees, RLB continues to firmly establish itself as one of the major players in the construction industry throughout the Americas, Africa, Asia, Europe, Middle East, and Oceania. Our employees are involved in a variety of projects across a range of sectors, from sports arenas and healthcare to higher education and convention centers.

As a privately held company, we hire the best people, give them exceptional training, and provide extensive opportunities for professional growth while working on exciting projects while providing an excellent compensation and benefits package.

Overview of Role

The Billing Specialist role is responsible for the creation of invoices and administration of the billing process for multiple office locations in the United States.

Must be accurate and reliable in handling various types of billings (i.e. Fixed Fee, Time & Expense, etc.). Must have superior communication skills, be well-organized and efficient, and be comfortable with billing concepts.

Essential Functions

• Responsible for the compilation of monthly invoices for review and reconciliation with multiple office managers

• Demonstrate a thorough understanding of the activities captured by invoices

• Post invoices to accounting system (Projects / General Ledger) and prepare supporting reports

• Responsible for sending monthly invoices to clients, and addressing and resolving subsequent questions

• Understand the unique characteristics of each office as it relates to billings

• Responsible for updating and maintaining current billing rates as required

• Demonstrate a strong knowledge of all aspects of current accounting systems. Act as a knowledge resource for company employees and the accounting staff

• Assist in formulation of accounting policies and procedures that support improvements to the invoicing process

• Assist Senior Accountant in ad hoc information requests such as custom invoice reports

• Provide Office Managers with supporting information as necessary to ensure a timely completion of the invoicing cycle through collections

• Adds to team effort by accomplishing other duties as assigned.

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.

• Minimum Education (or substitute experience) required: Associate degree in Accounting or similar degree from an accredited university is preferred

• Minimum Experience required: Two or more years of experience in Billings.

• Skills Required: Superior organizational skills and compliance with legal requirements. Must be able to keep work well-organized and clearly documented, consistent with legal requirements. Possess a working knowledge of project documentation and contracts as the basis for invoices. Ability to read and understand contract language to support the proper creation of system generated invoices. Ability to work effectively with Office Managers, the Financial Controller and Accounting teammates. Must be organized and detail-oriented with a commitment to customer service. Must demonstrate ability to deal in a positive way with multiple and diverse personalities among clients and within the company. Ability to work with multiple software systems as needed, and a minimum of intermediate to advanced abilities in Microsoft Word and Excel. Ability to maintain confidentiality regarding client and project issues.

Physical Requirements and Working Conditions:

• Indoor office environment. May require work on site location when necessary.

• Equipment used includes: computers and standard office machines.

• Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.