Billing Specialist (Resource Advisor) - ADC Garden City

The Georgia National Guard's Air Dominance Center (ADC), located at the Savannah Combat Training Readiness Center, provides combat aircraft units from across the Department of Defense an environment whereby participants, in a fully integrated, cross-domain, joint concept, can train to exploit the unique characteristics of air, space, maritime, and cyberspace to deliver dominance across a vast range of operational environments. Large force exercises, hosted at least quarterly at the ADC, bring dozens of aircraft and hundreds of military personnel from across the country for temporary assignment in Savannah's International Airport to train in vast instrumented airspace, benefit from advanced Air Combat Training Systems and facilities, and live in the comfortable surroundings provided at the training center weeks at a time. Because of its modern conferencing space, lodging, and dining capabilities, the ADC also plays host to multiple national level meetings hosting hundreds of attendees. Supported by a conglomeration of full and part time Air National Guardsmen, federal contractors, and state employees, the ADC has been recognized as the premier fighter integration training center in the country as well as a preferred conferencing location for the Department of Defense and other state and federal agencies.

This position will manage and serve as the Resource Advisor for the ADC and Program Manager for Appendix 28 and 30. They will order supplies and equipment through the Standard Base Supply System, GSA and local vendors.

Responsibilities of the Resource Advisor will also include:

• Manages requisitions and maintains and stocks equipment and supplies as needed to meet mission requirements. Orders chemicals through appropriate procedures.

• Performs administrative tasks; ensures all financial, operational, administrative, and other tasks are completed in a timely manner. To include, but not limited to state employee payroll, correspondence, reports, forms, and specialized documents related to the functions of the organization. Proofreads and checks typed material for accuracy, completeness, compliance with policies and procedures. Establishes, researches, and maintains office files in accordance with DoD policies. Answers and monitors visitors and telephone calls. Operates standard office equipment and performs office support activities, to include ordering supplies.

• Maintains knowledge of current trends and developments in the field and uses this knowledge to improve the quality of services provided by the department. Maintains technical knowledge by reading and researching up-to date technical reports, articles, books, etc. and by regularly attending in-service education, seminars and professional meetings. Also provides and demonstrates knowledge of latest trends and development by implementing changes to improve services.

• Develops local procedures for Services inventory control to ensure equipment inventory listings are prepared for administrative buildings, lodging facilities, dining facility and recreation equipment.

• Prepares unfunded requests for close-out to include preparing or assisting with AF form 2005s for the Federal Supply system and AF form 9s for purchase through our Federal Contracting office. Compiles and consolidates unfunded information and creates appropriate financial documents before turning it into the Services Superintendent.

• Provides training to staff by answering questions in a timely and complete manner and conducts training regularly. Monitors the efficiency and effectiveness of service delivery methods and procedures; recommends appropriate staffing levels. Coordinates and reviews the work of staff and outside contractors; serves as liaison between departments to ensure work is completed according to policies and procedures and within budget. Assistance and support to the Services Manager in preparing the annual budget. Responds to and resolves customer/public inquiries and complaints. Takes responsibility for extra management tasks, as required, in the Service Managers absence.

• Makes recommendations for purchasing equipment and supplies for the Services.

• Coordinates and balances bank account statements, monthly. Provides finance amounts to be disbursed to U.S. Treasury. Maintains records for auditability.

• Maintains the account/record keeping ledger by managing all entered data for purchase orders and Operations and Maintenance expenditures.

• Manages the following: Match invoices to purchase orders. Transmit purchase orders, State payroll, contract purchases, etc. to the finance office for payment.

• Ensures the cross check of payment vouchers from the required agencies utilizing applicable database to ensure all payments are accurate and valid.

• Reconciles accounts monthly and verify expenditures balance.

• Tracks cyclical, seasonal and regular spending rates, and trends to provide historical information to future budget planning.

Preferred Qualifications: Preference will be given to those applicants who, in addition to meeting the entry qualifications, possess the following:

• Currently holds a security clearance or held one within the last two years.

• Experience working in a military setting.

• Knowledgeable to Combat Readiness Training Center operations.

The selected applicant must meet the following standards:

1.Eligibility to work in the U.S.

2.Ability to perform the essential functions of the job with or without reasonable accommodation.

3.A negative pre-employment drug test (post-hire the selected candidate will be placed in the pool for the State Random Drug Testing Program),

• A Georgia criminal records check will be conducted before an offer of employment is made. A national criminal records check is required post-hire as part of a federal background investigation (NACI) to gain access to Ga DOD facilities and computer networks.

Additional Information: Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

This announcement is subject to close at any time once a satisfactory applicant pool has been identified.

Position #00054131

High School diploma/GED and five (5) years of supervisory or lead worker experience in accounting, billing, or budget services which includes one (1) year in a lead worker, team leader, or supervisory role; or Two (2) years of experience at the lower level Billing Spec 3 (FIP072) or equivalent position.

Additional Information

• Agency Logo: Requisition ID: FIN04J5

• Number of Openings: 1

• Advertised Salary: $56,000

• Shift: Day Job

• Posting End Date: Mar 27, 2024