Billing Specialist

The Billing Specialist is responsible preparing monthly billings for various fees and reimbursable expenses. The role will work with many internal and external contacts to ensure billings are following agreements. The role will also review accounts receivable for outstanding payments and follow up with respective teams as needed for collection.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

• At least five years of experience in a billing/accounting role at a Real Estate, Consulting, Construction or Engineering Firm.

ESSENTIAL JOB FUNCTIONS:

• Review contracts and invoice per contract/PO for outside services in accounting software

• Prepare draw requests and manage corresponding fulfilment and compliance process in paperless environment

• Bill internal services monthly - about 500+ invoices per month in batches

• Review monthly employee reimbursement and corporate costs to determine what can be billed to assets

• Import monthly expenses into billing system

• Review outstanding accounts receivable and following up with internal and external parties

• Reconcile billing system balances with general ledger system

• Work with the appropriate field personnel and contracts management to ensure accuracy with contract setup as it relates to client invoicing, funding limits, pending contracts, etc.

• Act as support & education liaison for both internal and external clients with inquiries pertaining to software, purchase orders, billing, payment policies and/or procedures, etc.

• Prepare reports from multiple accounting systems MRI, Nexus, Billquick, Concur, Blackline

• Assist in audit preparation

• Backup on cash application process

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong communication skills and excellent attention to detail

• Must be flexible and highly committed to quality, customer service, teamwork and supporting firm goals

• Organized worker who can meet deadlines and follow up on assignments

• Intermediate Excel and Adobe skills

• Billquick or MRI experience preferred

• Basic understanding of cash flows, payment processes, and contracts

• Applying logical thinking to solve problems or accomplish tasks, understanding and interpreting policies and procedures

• Organizing and maintaining supporting documentation to allow for rapid retrieval

• Aptitude for learning computer programs

BENEFITS:

We offer a competitive benefits package on day 1 of employment, including:

• 17 days of PTO, 2 floating holidays, and 13 company holidays

• Company-paid employee medical, dental, vision, life insurance, and disability insurance

• Pet insurance

• HSA with employer contribution

• Vested 401k match

• Company-sponsored gym memberships

• Wellness challenges and 5k/10k incentives

ABOUT US:

Jamestown is a global, design-focused real estate investment and management firm with a 40-year track record and a mission to transform spaces into innovation hubs and community centers. Jamestown employs more than 500 people worldwide with headquarters in Atlanta, Georgia, and Cologne, Germany, and offices in Amsterdam, Bogotá, Boston, London, Los Angeles, Madrid, New York, San Francisco, and Washington, D.C.

Current and previous projects include One Times Square and Chelsea Market in New York City, Industry City in Brooklyn, Ponce City Market in Atlanta, Ghirardelli Square in San Francisco, the Innovation and Design Buildings in Boston and Lisbon, and Groot Handelsgebouw in Rotterdam.