Billing Coordinator

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Description

So now that you know about us, here's the job…

At Diverzify, we believe our associates are at the heart of our organization. In this role, you are required to provide cost estimates and prepare invoices and are responsible for forecasting labor and supply costs, overseeing budget management, and invoicing all our vendors and contractors. Because you are responsible for reconciling all our outstanding debts, you also need strong communication and vendor management skills for dealing with these accounts.

Here's what we are looking for…

• Oversee project billing and accounting-related tasks on all projects to which you are assigned.

• Prepare billing package to the client for both standards invoicing as well as AIA G702/703 monthly project draws.

• Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos.

• Continuously follow up on all pencil draws pending approval by the general contractor, making any required revisions, and posting the preliminary invoices.

• Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, etc.

• Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling's reflected on the financials.

• Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project.

• Process credits on erroneous invoices.

• Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing.

• Confirm and activate formal change orders.

• Serve as a point of contact for general contractors and end users relating to the billing and funding of projects.

• Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation.

• Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding.

• Work with Accounts Receivable Specialist to assist in researching any unapplied cash that cannot be identified.

• Serve as the single point of contact to the Project Manager for any project-related cost issues and/or variances. This includes investigating and pulling all supporting documentation to resolve or escalate to the appropriate accounting team member for resolution, as well as reporting back, full circle to the project team on the resolution.

• Analyze and resolve any unfinished accounting activities to allow the close of projects.

• Re-open closed projects, so that cash receipts can be applied.

• Closely follow and comply with deadlines for end-of-month/quarter processes.

• Participate in gathering supporting documentation for end-of-year audits.

• Mentor existing and train new team members in all areas of expertise.

Job Requirements:

• 2-5 years' experience as a project accountant, or similar role.

• Proficiency in electronic accounting systems, such as Textura, GC Pay, etc.

• Advanced proficiency in managing general ledgers, journal entries, and account reconciliations.

• Exceptional ability to prepare project budgets, financial forecasts, and tax reports.

• Extensive experience in project invoicing and billing.

• In-depth knowledge of best practices in accounting.

• Excellent communication skills for effective collaboration and client services.

Preferred Qualifications:

• Experience and detailed knowledge of project contracts and change order documents is HIGHLY desired

• Bachelor's Degree in accounting, or similar

• Certified Public Accountant (CPA) or Certified Management Accountant (CMA)

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.