Billing And Accounts Receivable Specialist

The Billing and Accounts Receivable Specialist has a key role for all divisions at Landscape Structures; Play, Water and Shade. Key responsibilities include managing billing and credit account management processes within the organization for independent sales representatives and end customers. This role requires attention to detail, strong organizational skills, and the ability to communicate effectively with both internal teams and clients. Responsibilities include credit and document review, order and invoice accuracy, and payment collection. Uses Microsoft Dynamics 365 ERP for billing and receivable functions.

Values

• Innovation

• Commitment and Passion

• Integrity

• Team and Relationships

Duties and Responsibilities

• Order Acknowledgement and Invoice generation: prepare and generate invoices to customers that reflect accurate pricing, discounts and terms per the customer purchase order or contract.

• Relationship Building: Cultivate and maintain strong relationships with independent sales representatives, providing support and assistance as needed to facilitate sales and revenue generation.

• Gain an understanding of Landscape Structures billing system, order types and invoicing to support accurate billing, including Cooperative Purchasing contract orders.

• Accounts Receivable Management: Establish credit for new customers, monitor accounts receivable aging reports, and facilitate timely payments from clients. Apply payments received to customer accounts.

• Billing Discrepancy Resolution: Investigate and resolve billing discrepancies or disputes promptly and efficiently, collaborating with internal teams and customers as needed.

• Monitor and escalate potential bad debt accounts as necessary. As required, file appropriate liens, bond and bankruptcy claims as warranted to protect the interest of Landscape Structures.

• As required, review contracts, bids and RFP's to maintain compliance and avoid insurance or contract risks for Landscape Structures.

• Ensure accurate and timely payment processing of sales commissions and rebates due to sales representatives and corporate partnerships.

• Support our continuous improvement culture through improving and simplifying billing and receivables processes, reporting, and controls.

• Handle various accounting duties and special projects as assigned.

Attributes

• Ability to work independently and demonstrate problem-solving skills

• Maintain strong internal & external relationship skills

• Working knowledge of Accounts Receivable and general accounting principles

• Critical negotiating & decision-making skills

• Ability to analyze credit risk and act accordingly

• Effective written & oral communication skills

• Strong ability to multi-task & prioritize

• Fosters a culture of continuous improvement and learning

Qualifications

• Bachelor's or Associate degree in accounting or business

• 3+ years of related experience

• Systems aptitude including Microsoft Outlook and Office suite of applications

• Preferred experience but not required:

• Microsoft Dynamics 365 or other ERP system experience

• Cooperative Purchasing contracts for purchasing equipment and services

• Bid, Bond and Contract review to understand and protect against risks to Landscape Structures

Landscape Structures is an equal opportunity employer.