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Under general supervision, the Billing Analyst is responsible for all functions of the Billing process relating to CHSi clients. Assignments provided by and direct reporting to the Director of Cost and Pricing.
All services shall be provided in accordance with established standards, principles and ethics of the profession, applicable professional specialty organizations, and the high-quality standard for which CHS is recognized.
DUTIES AND RESPONSIBILITIES:
Reviews all costs associated with each clients' billing processes.
Prepares and submits complex invoices for Cost Reimbursable, T&M, Fixed Price or Fixed Unit Price government and commercial contracts on a monthly, bi-monthly (or regular) basis, recording amounts due for items purchased or services rendered.
Attends and participates in project kick-off meetings and participates in proper contract set up and execution.
Partners with Finance Analysts to determine project set-up on new contracts, contract modifications, status of accruals and any corrections necessary to produce and submit accurate invoices.
Regularly interfaces with Finance, Contracts and Program Management staff to ensure proper cost accounting and billing.
Maintains DCAA-compliant billing files including timely scanning of monthly invoices.
Verifies accuracy of billing data and revises any errors (comparing billing data to actual contract and reports).
Reviews billing details gathered by accounting software to compute fees and charges due.
Distributes bills or invoices to clients either by printing and mailing, e-mailing or uploading to a shared site.
Resolves discrepancies in billing records.
Creates billing documents, credit memorandums, and other related communication as necessary.
Initiates the invoice QA/QC review process and ensures the process is followed, approved and complete prior to sending bill.
Ensures all billing deadlines are met.
Monitors and manages unbilled receivables balance and prepares monthly unbilled analysis and reconciliation on all current and completed contracts.
Monitors and follow up on past due invoices in coordination with treasury and/or the Accounts Receivable function.
Interfaces with clients to resolve invoicing issues in a timely and efficient manner.
Masters use of financial aspects of accounting software.
Partners with Contracts and client-facing departments to ensure most current and thorough data are utilized prior to billing.
Utilizes advanced features of Microsoft Excel to create and reconcile bills; pulling varying sets of data.
Assists in preparing final/close-out invoices.
Assists with special projects and remediation activities.
Other duties as requested and assigned.
May participate in interdepartmental project groups or task forces to integrate activities, communicate issues, obtain approvals, resolve problems and maintain a specific level of knowledge pertaining to new developments, new task efforts, contract awards, and new policy requirements.
Performs duties in a safe manner. Follows the corporate safety policy.
Participates and supports safety meetings, training, and goals. Ensures safe operating conditions within an area of responsibility. Encourages co-workers to work safely.
Identifies "close calls" and/or safety concerns to supervisory personnel. Maintains a clean and orderly work area.
Assists in the active implementation of company initiatives to ensure compliance with OSHA VPP, ISO, JCAHO, AAAHC, and other mandated regulations/standards.
May serve on the OSHA VPP, Safety, and Wellness Committees.
High School Diploma with at least 3 years of relevant experience, preferred in government and/or commercial billing experience.
Proficiency with computer and common office equipment, as well as with MS Office products required.
Ability to meet tight deadlines and to efficiently manage time.
High attention to detail is critical.
In-depth knowledge of interpreting government and/or commercial contracts, cost proposals, and Federal Acquisition Regulations (FAR).
Bachelor's degree in Finance, Accounting, Business or related field with 1 year of experience in Billing, Accounts Receivable (A/R), Collections & Support, etc. with experience interpreting the terms and conditions specific to billing instructions for government and commercial contracts.
Advanced MS Excel knowledge.
Proven ability to multi-task, be organized, and have strong oral and written communication skills.
Work is normally performed in a typical interior/office work environment.
Work involves sitting and standing for prolonged periods of time.
May require bending, stooping and lifting up to 15 lbs.
Constant use of sight, speech, hearing, frequent keying and use of computer and common office equipment required.
Caliburn International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.