Excellence Leaves a Lasting Impression: Bring Your Vision to shape a better world.
At Arup, our innovative spirit compels us to express our ingenuity in unique ways engineering, planning, designing, and consulting on many of the most renowned projects in the built environment. We aim to deliver technical excellence, innovation, and value to clients, while maintaining our core mission of shaping a better world. The firm opened its first office over 70 years ago and now employs 14,000 people globally. Since its founding in 1946, members of Arup have developed transformative ways of working. Adapting to the ever-changing environment, our work is focused on ambitiously reimagining a sustainable and resilient future for cities. Arup is rising to these new challenges: by bringing together broad-minded individuals from a wide range of disciplines, investing in research, innovating and creating better solutions for clients and the wider world.
The Billing Analyst based in our Chicago Office will support projects based locally in Chicago and globally with our larger corporate clients by preparing monthly invoices and supporting documents.
Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
Prepare client invoices in accordance with company procedures, customer requirements and terms and conditions of the contract
Review contracts for each new project and set-up all templates and procedures to administer invoicing for all new projects
Record invoices into accounting system
Liaise with accounting staff in other global offices to issue invoices in local currencies
Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash
Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy
Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
Assist project team with follow-up and collection of aging invoices
Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
Special and ad hoc projects as assigned
5 years of hands-on billing experience; high preference given to Engineering/Architectural industry
Bachelor's Degree in Business and/or Accounting
Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process
Advanced Excel skills are required; must have familiarity with general accounting software packages
Strong written and verbal communication skills
Attention to detail, accuracy and thoroughness
Ability to multi-task, work under pressure and work in a team environment
Arup is an equal opportunity employer committed to a diverse and inclusive work environment where our people are encouraged to thrive.