Billing Administrative Assistant

Mastec Pacific , WA 98047

Posted 2 months ago

MasTec Utility Services Group's activities include the installation, maintenance and upgrade of communication and utility infrastructure, including but not limited to: communications, electrical and natural gas distribution infrastructure.

At MasTec you'll be joining a family where we are dedicated to supporting each other and building an atmosphere of teamwork. As part of our team, your opportunities are limitless.

In addition to the valuable skills gained through training and on-the-job experience, MasTec offers competitive pay, including medical, vision and dental coverage, 401K and employee stock discounts.

We are currently seeking a Billing Administrative Assistant to join our dynamic Team for a major Telecommunications Infrastructure Project in the South Seattle Area.

Job Summary

The primary role of the Billing Administrative Assistant is to assist the Area Manager and OPEs with internal tracking of finances and construction documents and process in-house and sub invoices. This role reports directly to the Area Manager and interacts with all levels of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assist in tracking and balancing revenues and expenses for every job generated.

  • Track all internal, subcontractors and pass-through revenue.

  • Track all internal and subcontractor invoices.

  • Daily status reporting on funding

  • Quality Control all internal and subcontractor purchase orders.

  • Quality control all internal and subcontractor invoicing.

  • Regular photocopying and filing of documents.

  • Assist with map mark-ups and as-built drawings.

  • Assists in reviewing all invoices for appropriate documentation and approval prior to payment.

  • Participate in a wide variety of special projects and compile a variety of special reports.

  • Conform with and abide by all regulations, policies, work procedures, and instructions.

  • Special projects- reports, filing, research, etc.

  • May provide backup support and assistance to other staff members

SKILLS/QUALIFICATIONS

  • High school graduate required with some college or trade school preferred.

  • General knowledge of basic accounting rules and procedures required.

  • Proven strong analytic/problem solving/arithmetic skills.

  • Highly organized person and can show planning and processes to support daily work.

  • Proficient with Microsoft Office products (with emphasis on Excel).

  • Experience working with database software.

  • Ability to become proficient with customer "Host Systems" as required.

  • Practical and conceptual thinking as related to project descriptions and needs.

  • Excellent verbal, written, and interpersonal skills.

  • Communicate with co-workers, management, customers and vendors in a courteous and professional manner.

  • Ability to work on multiple projects at once.

  • Ability to work in a fast paced high volume work environment.

  • Dependable, flexibility to work weekends and holidays, as needed.

  • Work independently under minimal supervision.

  • Must be able to sit for prolonged periods of time in front of a computer.

  • Must be able to perform physical activities (lifting heavy equipment up to 25lbs unassisted, bending, standing, climbing, or walking).

Don't miss this great opportunity!

All applicants must pass a background check and pre-employment drug screen. Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publically traded company MTZ (NYSE).

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.


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Billing Administrative Assistant

Mastec