Billing Administrative Assistant

Infrasource Services Inc King Of Prussia , PA 19406

Posted 2 months ago

Company Overview:

InfraSource, A Quanta Services Company

With over 2,000 employees located in 30 locations across 20 states, InfraSource provides a comprehensive scope of construction and professional services to the natural gas and electric industry. Utilities and Pipeline Operators throughout North America choose InfraSource for its extensive knowledge, expansive resources, and unmatched scope of services. With legacy companies dating back to 1954, InfraSource has built its reputation as an industry leader for solutions and a premier provider of infrastructure services with a solid track record of performance, integrity, and - above all - a commitment to safety and quality.

Position Title:

Billing Administrative Assistant

Location:

King of Prussia, Pennsylvania

Job Overview:

This position is responsible for assisting in the completion of invoicing and financial reporting to support the Finance & Accounting Department to ensure that on-going reporting requirements are met with a high standard of excellence. This position is also responsible for processing daily production and the tracking of unbilled revenue.

Responsibilities:

  • Generate customer invoices in accordance with contract requirements and internal SOX controls

  • Produce and maintain Excel spreadsheets to track billing for work performed

  • Ensure unbilled revenue is reported properly with required field documentation and support

  • File all revenue reporting and invoicing with proper supporting documents

  • Work with field personnel and customers to resolve billing discrepancies

  • Complete monthly reporting for both customers and Finance & Accounting Department

  • Assist project management with job cost tracking

  • Provide office support for field operations

  • Other duties as assigned

Minimum Requirements:

  • Construction industry experience a plus

  • Experience with Spectrum or other enterprise accounting software a plus

  • Must have the ability to research and analyze various financial data and have a solid understanding of

accounting principles

  • Effective, oral and written communication skills, excellent interpersonal skills and be computer literate

  • Knowledge of general office machines/phones

  • Proficient in Microsoft Excel ability to work with pivot tables, formulas such as V-lookups

  • Organized, detail oriented with reconciliation skills

  • Must have the ability to work independently and prioritize duties as well as on team projects

Equal Opportunity Employer, including disabled and veterans.

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Billing Administrative Assistant

Infrasource Services Inc