Bilingual Legal Administrative Assistant (Spanish/English)

Payrate is $21.34/hour Must be bilingual in English and Spanish

The Esperanza Center is a comprehensive immigrant resource center that offers hope and essential services to people who are new to the United States. Immigrants from all over the world have received important resources and compassionate guidance at the Esperanza Center since 1963. Our dedicated staff and volunteers provide services and referrals, ESL education, health care, and free or low-cost immigration legal services to thousands of immigrants each year.

Catholic Charities of Baltimore, Esperanza Center, is currently seeking a Legal Administrative Assistant who will facilitate the efficient operation of the Immigration Legal Services program at Esperanza Center by performing a variety of customer service, clerical, and administrative tasks.

Schedule: Full-time, Monday - Friday, standard daytime work hours

JOB DUTIES & RESPONSIBILITIES:

• Answers and transfers phone calls, screening when necessary.

• Welcomes and directs visitors, volunteers, and clients.

• Process incoming mail, scanning and uploading to appropriate client files, filing paper copies in client files

• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data and/or statistics when needed.

• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

• Records and distributes minutes or other records for meetings.

• Maintains office supplies and coordinates maintenance of office equipment.

• Maintains a system for recording expenses, prepares and processes invoices, check requests, field expense vouchers, etc.

EDUCATION & EXPERIENCE REQUIREMENTS:

• High school diploma or GED.

• Four years of experience in an administrative role or equivalent combination of education and experience.

REQUIRMENTS & ABILITIES:

• Must be bilingual in English and Spanish.

• Solid grasp of clerical procedures and systems such as managing Outlook calendar, email, and recordkeeping.

• Excellent verbal and written communication skills.

• Excellent relational and customer service skills.

• Excellent organizational skills and attention to detail.

• Ability to work with minimal direction or supervision.

• Ability to act with discretion, tact, and professionalism in all situations.

• Hearing and vision abilities within normal range (corrected) to observe and communicate with others.

• Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook skills required. Other Microsoft Office application knowledge, such as Word, Excel PowerPoint, Skype, and OneDrive desired.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Sedentary work that primarily involves sitting/standing.

• Light work that includes moving objects up to 20 pounds.

• Moving about to accomplish tasks or moving from one work site to another.

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision

• Vacation/sick/holiday pay

• 403(b) Retirement Plan with a discretionary employer contribution

• Tuition Advancement

• Paid Parental Leave

Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer