Bilingual Executive Assistant

Union Bank, N.A. New York , NY 10007

Posted 3 months ago

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.

Major Responsibilities:

  • Provide executive assistance to the global heads of the division:

  • Collaborates with the global heads by coordinating and maintaining daily schedules

  • Perform daily administrative duties such as travel arrangements, conference arrangements, answering and directing incoming calls, opening and sorting incoming mail, filing, etc.

  • Coordination with relevant department heads, their assistants and clients

  • Demonstrates ability to initiate change and continuous improvement

  • Maintain and updates various memberships

  • Administrative tasks within the division:

  • Prepare expense related applications under instruction by the supervisor, control and monitor expenses, including monthly expense report. Settlement of each expense related to the division's operation

  • Prepare and maintain organization related information within the division, including Organization Chart, Seating Chart, Emergency Call Tree

  • Arrangement of seating, phone, PC, security card, and other related duties for the staff of the division

  • General administrative tasks including copy/fax/mail/guest reception, delivery of documents, filing of documents

  • Make various arrangements as requested and collaborate and communicate with relevant parties in the Bank including Tokyo and other regions:

  • Full assistance and support to all the counterparties visits from Tokyo and other regions

  • Translate relevant documents from English to Japanese and/or Japanese to English

  • Perform related duties and participate in special assignments as directed.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant (Data & Analytics)

Scholastic

Posted Yesterday

VIEW JOBS 8/21/2019 12:00:00 AM 2019-11-19T00:00 THE OPPORTUNITY/RESPONSIBILITIES * Maintain sensitive and complex calendars, requiring coordination with both internal and external executives and assistants * Schedule domestic travel, with the impeccable attention to detail that complex travel booking requires * Ensure your executive is prepared for all meetings and events, and assist with preparation of presentation materials * Find new and efficient ways to create and maintain systems and processes to help maximize your executive's time, including weekly reporting, goal setting, and team meetings * Prioritize and manage multiple projects simultaneously, proactively identifying gaps and taking full responsibility for each project * Work with team to coordinate all legal contracts for team from inception to payment. Ensure all procedures on process are current. * Develop a deep understanding of the team and field requests and inquiries from members, making a point to be available and approachable to everyone * Demonstrate composure and flexibility, regardless of competing priorities HOW YOU CAN FIT * 5-7 years of experience as an EA or in a similar role * Experience handling a wide range of administrative and executive support tasks and projects, and communicating with all types of people * Extraordinary organizational skills, and appreciation for the challenges of supporting a growing team of diverse personalities and programs * The ability to work with team members at all levels, sometimes under pressure, while remaining proactive, resourceful and efficient, with a high level of professionalism and discretion * Expert level written, verbal communication, and computer skills including the ability to use Gmail, Google Docs/Sheets/Forms, and Keynote WHO WE ARE Scholastic Corporation (NASDAQ: SCHL) is the world's largest publisher and distributor of children's books, a leading provider of core literacy curriculum and professional services, and a producer of educational and entertaining children's media. The Company creates quality books and ebooks, print and technology-based learning programs for pre-K to grade 12, classroom magazines and other products and services that support children's learning both in school and at home. With operations in 14 international offices and exports to 165 countries, Scholastic makes quality, affordable books available to all children around the world through school-based book clubs and book fairs, classroom collections, school and public libraries, retail and online. True to its mission of 97 years to encourage the personal and intellectual growth of all children beginning with literacy, the Company has earned a reputation as a trusted partner to educators and families. Learn more at www.scholastic.com. Some benefits that we offer: * 100% vested of 401(k) Retirement Plan after 5 years employment * Up to 1M worth of supplemental Life Insurance * Tuition Reimbursement * Purchase Scholastic stock at a 15% discount Thank you for your consideration in choosing Scholastic. Scholastic New York NY

Bilingual Executive Assistant

Union Bank, N.A.