Bilingual Executive Assistant

Union Bank, N.A. New York , NY 10007

Posted 3 months ago

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.

Major Responsibilities:

  • Provide executive assistance to the global heads of the division:

  • Collaborates with the global heads by coordinating and maintaining daily schedules

  • Perform daily administrative duties such as travel arrangements, conference arrangements, answering and directing incoming calls, opening and sorting incoming mail, filing, etc.

  • Coordination with relevant department heads, their assistants and clients

  • Demonstrates ability to initiate change and continuous improvement

  • Maintain and updates various memberships

  • Administrative tasks within the division:

  • Prepare expense related applications under instruction by the supervisor, control and monitor expenses, including monthly expense report. Settlement of each expense related to the division's operation

  • Prepare and maintain organization related information within the division, including Organization Chart, Seating Chart, Emergency Call Tree

  • Arrangement of seating, phone, PC, security card, and other related duties for the staff of the division

  • General administrative tasks including copy/fax/mail/guest reception, delivery of documents, filing of documents

  • Make various arrangements as requested and collaborate and communicate with relevant parties in the Bank including Tokyo and other regions:

  • Full assistance and support to all the counterparties visits from Tokyo and other regions

  • Translate relevant documents from English to Japanese and/or Japanese to English

  • Perform related duties and participate in special assignments as directed.

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Bilingual Executive Assistant

Union Bank, N.A.