Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Bilingual - Administrative Assistant II

Expired Job

Mental Health Center Of Denver Denver , CO 80208

Posted 3 months ago

Job Description:

POSITION SUMMARY: Provide front desk, scheduling, administrative and medical record support to clinic teams at a site. Assist Front Office Managers, Program Managers, and Central Office benchmarks in all aspects of job as needed.

ESSENTIAL JOB FUNCTIONS:

  • Create a positive experience for consumers and guests through professional conduct and customer service at the front desk. Ensure front desk and lobby are aesthetically pleasing, safe, and friendly for all guests.

  • Receive and screen clinic telephone communications ensuring callers are directed to the appropriate destination in a timely fashion.

  • Maintain Outlook calendar, tasks, and meetings and fulfill email requests as appropriate.

  • Accurately schedule consumer appointments with psychiatrists, nurses and other clinical staff. Input and extract data from the appointment scheduling system.

  • Check-in consumers at each visit. Verify demographic and insurance information and collect co-pays. Understand insurance and accounts receivable information to maintain minimal consumer balances.

  • Maintain each consumer's HIPAA rights, and other protections of confidentiality and privacy.

  • Read, understand, and excel in procedures for maintaining consistent standards of the paper and electronic medical record (EMR), which is outlined in the HISM manual and in the monthly eCET updates.

  • Ensure prompt, accurate, and efficient handling of documents for filing and scanning: items such as consumer identification, medical record number, team number, and general status of treatment. Make sure consumer records are accurate and complete.

  • Complete requests for information from both clinical and administrative staff.

  • Follow organizational and departmental rules and guidelines.

  • Organize, compose, and produce letters, memoranda, reports, and other documents, ensuring grammar, spelling, and punctuation are correct. Compose some routine correspondence. Generate and submit necessary reports.

  • Arrange transportation authorizations and the transportation for dependent clients.

  • Sort and distribute incoming mail, and prepare outgoing mail.

  • Copy/scan/fax information as required.

  • Complete requisitions for needed office supplies and equipment. Coordinate basic office maintenance and janitorial needs.

  • In Front Office Managers absence, provide for coordination of clinic needs and program. Perform a variety of administrative duties in order to ensure smooth running of the clinic.

  • Perform other duties as assigned, based on individual site needs.

Job Requirements

EDUCATION:

High School Diploma or equivalent, some college preferred.

EXPERIENCE:

Minimum of two years Administrative Assistant experience. Health clinic and/or human services background preferred.

SKILLS AND COMPETENCIES:

  • Proficiency with software applications, Microsoft Word, Excel, and Outlook. Intermediate understanding of computer language and functionality.

  • Ability to type 60 wpm.

  • Must develop proficiency in scheduling and electronic health record systems.

  • Strong organizational skills and ability to create systems.

  • Knowledge and use of grammar, spelling, punctuation and word definitions. Communicate in a positive manner, both verbally and in writing.

  • Able to critically think through situations or circumstances that will allow you to work independently. Ability to resolve problems quickly and objectively.

  • Strong work ethic reflecting accountability, responsiveness, and commitment to MHCD's mission.

  • Must be able to work well with consumers who have mental illness. Must be able to work with a diverse population.

  • Knowledge and understanding of trauma-informed care principles/practices.

SUPERVISORY RESPONSIBILITIES:

None

TYPICAL PHYSICAL DEMANDS:

Ability to sit, stand, bend and reach,, operate standard office equipment such as phone, computer, facsimile, copier/printer/scanner, and other business machines. Occasional lifting up to 40 lbs.

MACHINES AND EQUIPMENT TO BE USED:

Computers, calculators, fax machines, copiers, telephone and a variety of other office/clerical equipment.

LANGUAGE REQUIREMENT:

Bilingual in Spanish


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Front Desk Administrative Assistant Bilingual

State Of Colorado

Posted 1 week ago

VIEW JOBS 12/5/2018 12:00:00 AM 2019-03-05T00:00 Department Information The Colorado Department of Labor and Employment is a values-driven organization, committed to teamwork, collaboration, accountability, adaptability, excellence, integrity and respect. We believe in outstanding customer service, an inclusive culture, continued process improvement, and in our role as a trusted and strategic partner. Recognizing that making our employees successful also drives our success, we are eager to invest in dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do. The work we do is rewarding and, through a variety of divisions and programs. The Colorado Department of Labor and Employment connects job seekers with great jobs, provides an up-to-date and accurate picture of the economy to help decision making, assists workers who have been injured on the job, ensures fair labor practices, helps those who have lost their jobs by providing temporary wage replacement through unemployment benefits, and protects the workplace - and Colorado communities - with a variety of consumer protection and safety programs. In addition to rewarding and meaningful work, we offer a variety of benefits that you simply will not find at other employers: * Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans * Medical and dental health plans * Employer supplemented Health Savings Account * Paid life insurance * Short- and long-term disability coverage * 10 paid holidays per year plus vacation and sick leave * Discounted RTD EcoPass (Denver Metro locations) * BenefitHub state employee discount program * CafeWell employee wellness program * Excellent work-life programs, such as flexible schedules, training and more Our agency website: Colorado Department of Labor and Employment The State of Colorado is an equal opportunity employer. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply. Description of Job THIS POSITION WILL REMAIN OPEN UNTIL DECEMBER 6, 2018, OR UNTIL 75 APPLICATIONS ARE RECEIVED, WHICHEVER OCCURS FIRST. Fluency in Spanish is required for this position. You must be able to speak, read, and write in Spanish to be considered for this position! This position is a front desk reception position and requires excellent interpersonal skills. Position will perform a variety of clerical duties, which may include any of the following: act as the assistant to a Director, front desk reception duties assisting others acting as the primary contact with the public in person, via email and on the phone, coordinates a high volume of mail, handles a large volume of phone calls on a daily basis regarding department policies and procedures; uses analytical skills to adapt to various situations; processes documents and information to ensure that they are sufficient, complete, and in compliance with established guidelines and communicates with the public regarding missing information; gathers and reviews data and ensures they are complete and accurate; inputs data into multiple programs; prepares written documents for customers; establishes the tracking system for information received to ensure that it is complete and within established guidelines; runs reports from databases and performs other clerical duties, as needed. Additional pay for bilingual skills Based on business need and available funding, CDLE may offer additional pay of up to $150.00 per month for positions that have successfully completed training and require bilingual skills. This is considered a temporary pay differential and is not included in base pay. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Minimum Qualifications Two years of general clerical experience, which must include work experience in all of the following: 1) Spanish speaking, reading, and writing skills are required. 2) Work experience using Microsoft Suite (Word, Excel, and Gmail) Substitutions College or university business course work may substitute for the experience on a year-for-year basis, but not for the required experience listed above. Special Requirements * Candidates must successfully pass a criminal record background check prior to being appointed to this position. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Information Minimum Qualification Screening A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Part-time work experience will be prorated. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. Comparative Analysis Process – Structured Application Review After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions as your answers to these questions will be evaluated during this phase. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase. Supplemental Questions Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer. Save the date: As part of the Comparative Analysis process Computer Skills testing will be conducted on December 12, 2018 only. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. State Of Colorado Denver CO

Bilingual - Administrative Assistant II

Expired Job

Mental Health Center Of Denver