BFT Protocol Administrator For Bwh!

Wentworth-Douglass Hospital Boston , MA 02298

Posted 4 months ago

Bulfinch Temporary Service is looking for a Protocol Administrator to cover a maternity leave in the BWH IACUC, Research Operations department at Brigham & Women's Hospital. This position is 20-40 hours per week with a flexible schedule starting in June until September. Please note that this position is temporary in nature and is not eligible for benefits.


This position will be an integral part of the new BWH IACUC program. Under the direction of the Institutional Animal Care and Use Committee (IACUC) Manager, the incumbent will be involved in the day-to-day operation of the IACUC administrative office, including: orchestrating protocol review, assisting investigators with the submission process and navigating the eIACUC system, pre-review of protocols, and post-approval monitoring.

In addition, this position will assist in the development and implementation of policies and procedures to guide protocol review and the animal care and use program, as well as completion of the semi-annual review process of the animal care and use program at Brigham and Women's Hospital. Incumbent must have a detailed knowledge of Federal, State, and Local animal welfare regulations as well as AAALAC standards to ensure that all activities are conducted in accordance with these requirements. . This position will also assist with preparation for AAALAC accreditation as well as any other regulatory inspections or reporting requirements.

1.Serve as point of contact for a portfolio of investigators submitting protocols and amendments involving the use of animals in research. Provide a high level of customer service to investigators and department administrators, specifically around questions related to the animal care and use program.
2.Manage the review, amendment and approval process for proposed animal research activities associated with assigned portfolio of investigators.
3.Manage the post-review process, including preparation of notification letters informing investigators of protocol status and meeting outcomes.
4.Coordinate the Designated Member Review process following federal regulations and institutional policy, including assisting with reviewer suggestions, compiling review responses, and working with the researchers to ensure the final product is satisfactory.
5.Monitor status of protocols (expiration dates, etc.) and solicit annual reports and resubmissions in accordance with institutional policies and procedures.
6.Maintain records of protocols, protocol and policy reviews, meeting minutes, post-approval monitoring, and training records in accordance with regulatory and institutional record keeping requirements.
7.Manage the post-approval monitoring program for animal research activities by working collaboratively with the veterinary staff, including inspections, compliance, protocol audits, policies & procedures.
8.Under the direction of the IACUC Manager, oversee the training program and develop and deliver educational presentations for principal investigators and research staff. Work collaboratively with ancillary boards and veterinary staff to ensure training is complete and accurate. Develop, implement and deliver training on electronic protocol submission process to researchers and administrators.
9.Stay current on federal and state regulations and, in consultation with the IACUC Manager and IACUC Chair, develop policies and procedures to guide IACUC administrative operations to maintain institutional compliance with oversight agencies.
10. Manage the IACUC database and develop and generate reports for monitoring of protocol activities and reporting to regulatory agencies.
11. Work closely with other Partners hospitals and the Partners Research Applications Group to develop updates and improvements to the eIACUC forms and submission system, as needed.
12. Prepare materials related to the AAALAC accreditation process and other regulatory inspection or accreditation processes.
13. Coordinate the semi-annual review and inspection process and prepare reports following review, including evaluations of all aspects of the veterinary care program, IACUC committee and administrative functions, occupational health, lab safety, etc. as they apply to animal research.
14. Work collaboratively and in conjunction with departments across BWH and Partners, including Environmental Health and Safety, Occupational Health, Institutional Biosafety Committee, BWH CCM Staff, Radiation Safety, and Partners Research Management (grants office) as needed.
15. Other duties as assigned.

1.Bachelor's Degree, with major study in a basic or applied science OR equivalent combination of education (such as an Associate's Degree in Veterinary Technology) with research, training or laboratory operations experience.
2.3 years of IACUC or related research administrative experience or MS in related field.
3.CPIA certification preferred or willingness/ability to attain CPIA.

1.Strong customer service skills.
2.Ability to work well in a team and independently, as needed.
3.Experience with Microsoft Word and Microsoft Office applications.
4.Experience with electronic databases and reporting.
5.Knowledge of medical/veterinary terminology.
6.Ability to read and have a basic understanding of scientific research proposals.
7.Detailed knowledge and understanding of Federal, State, and Local regulations affecting animal research.
8.Ability to advise investigators on advancing animal welfare in research studies, such as utilizing the 3Rs and performing adequate literature searches.
9.Ability to learn new technologies related to animal care and use record keeping and data collection (Protocol database, RFID, procurement systems).


Standard office environment with occasional visits to research laboratories and vivarium facilities.

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BFT Protocol Administrator For Bwh!

Wentworth-Douglass Hospital