BES Clerical Assistant I

MARSHALL COUNTY SCHOOLS CLASSIFICATION PLAN

Job will include working with

CLASS TITLE: Clerical Assistant I

BASIC FUNCTION:

Perform routine typing and general clerical activities in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services; apply procedures and policies within clearly specified procedures.

DISTINGUISHING CHARACTERISTICS:

Clerical Assistant I are assigned routine and repetitive general clerical duties requiring no previous experience. Incumbents in the Clerical Assistant Ii class perform a variety of responsible clerical support duties including typing, filing, recording and processing information, answering telephones and providing information to parents, students, faculty and others. Clerical Assistant III incumbents perform specialized clerical duties or provide sole clerical support for an assigned function. Incumbents are required to exercise independent judgment and may be assigned lead duties.

REPRESENTATIVE DUTIES:

• Perform routine typing and general clerical activities in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services.

• Type written materials such as letters, memoranda, bulletins or reports from straight copy or rough draft on a typewriter or computer terminal.

• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer routine questions according to established guidelines; schedule meetings and appointments.

• Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment.

• Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct general research duties as assigned.

• Receive, sort and distribute incoming and outgoing mail.

• Duplicate items; package and distribute complete correspondence and other materials.

• Assure the timely distribution and receipt records, reports and bulletins as directed.

• Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify supervisor of discrepancies or damage.

• Perform routine typing of reports form detailed copy; post records; proof completed typing assignments.

• Make telephone calls as directed; take and relay messages.

• Operate a variety of office equipment including typewriter, calculator, copier and other machines pertinent to the assignment.

• Provide work direction to student aides as assigned.

• Collect monies and maintain related financial records as required by the assignment.

• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.

• Alphabetical, numerical and subject matter filing systems.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Telephone techniques and etiquette.

• Basic math.

• Basic operation of standard office machines, including computer terminals.

• Basic record-keeping techniques.

ABILITY TO:

• Perform clerical duties such as filing, duplications, typing and maintaining routine records.

• Operate a copier, typewriter and adding machine.

• Learn to operate a computer terminal and peripheral equipment.

• Learn policies and procedures of assigned program.

• Make arithmetic calculations quickly and accurately.

• Understand and follow oral and written directions.

• Meet schedules and time lines.

• Type at 35 words net per minute from clear copy.

• Work cooperatively with others.

• Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, GED certificate or demonstrated progress toward obtaining a GED as required by Kentucky law.