Benefits - Fiscal Analyst 2

DESCRIPTION

Starting salary for this position is: $3,811 (Monthly)

Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

Community Colleges of Spokane (CCS) District Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Benefits Specialist in the District Business Office.

JOB SUMMARY

Under general supervision and reporting to the Payroll & Benefits Supervisor, this position will assist in overseeing employee benefit programs and will perform professional customer services and benefit functions for the Benefits area of the Business Office using policies and procedures established by CCS and State and Federal regulations.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Provide CCS staff benefits information and guidance in the eligibility and enrollment activities for health-related benefits and retirement. *
• Accurately maintain computer and paper file benefits records. *
• Reconcile life insurance and long-term disability employee deductions. Resolve differences and prepare benefit adjustments to correct as needed. *
• Review and reconcile benefit data and perform routine audits to ensure accuracy and compliance with external constituents such as DRS, PEBB, HCA, ACA, PERS and prepay accounts. *
• Review and reconcile benefit data and perform routine audits to ensure accuracy and compliance with employee authorizations and state/federal requirements. *
• Become proficient in Benefits enrollment processing. *
• Assist higher-level accountants or fiscal officers with accounting summary information, analysis of financial reports and development of procedures. *
• Notify employees and take appropriate action in the appropriate database systems when employees are no longer eligible for benefits. *
• Make presentations to staff regarding benefits. *
• Resolve problems for faculty and staff related to benefits and eligibility. Investigate discrepancies and resolve differences. *
• Communicate with other state agencies and vendors to resolve problems with faculty and staff benefit calculations, payments, and eligibility. Prepare vouchers to refund vendors for overpayments. *
• Monitor tax deferred annuity maximums and prepare calculations as appropriate. *
• Monitor health and retirement eligibility for adjunct faculty and notify employees quarterly of eligibility status changes. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *
• Indicates this is an essential duty.

COMPETENCIES & OTHER REQUIREMENTS

COMPETENCIES

• Manages Complexity

• Decision Quality

• Action Oriented

• Plans & Aligns

• Ensures Accountability

• Drives Results

• Collaborates

• Instills Trust

• Demonstrates Self-Awareness

• Self-Development

• Nimble Learning

• Situational Adaptability

Learn more aboutour competencies.

MINIMUM QUALIFICATIONS

• Associate degree with college level course work in accounting, auditing, or budgeting from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.

• Ability to make presentations to small and large groups regarding benefits.

• Experience working with automated enterprise systems.

• Proficiency working with computerized spreadsheets and word processing applications.

• Ability to use web applications for reporting employee hours and earnings.

• Ability to work under deadlines and pressure with attention to detail.

• Excellent written and oral communication skills.

• Customer service experience with skills servicing a diverse customer population.

• Ability to respond to highly confidential and sensitive information; problem solve and provide alternative solutions when appropriate. Ability to maintain strict confidentiality.

• Ability to work independently, exercising independent judgment, analyzing data and finding efficient, effective solutions with minimal oversight.

DESIRED QUALIFICATIONS

• Two years of relevant professional benefits/payroll experience.

• Knowledge of the various types of Retirement Plans.

• Knowledge of Insurance (Medical, Life, Disability and Flexible Benefit Plans).

• Experience with PeopleSoft Human Capital Management or a similar financial management ERP system.

• Bachelor's degree or higher from an accredited institution.

• Experience in higher education or governmental environment.

• Knowledge of State of Washington DRS, VEBA, HCA, PEBB programs and TIAA-CREF.

• Familiarity with the State of Washington's Insurance and Employee Benefits laws, and how to accurately implement them.

• Ability to run queries and reports in order to reconcile benefits to the PEBB, HCA, ACA, and PERS reports, and reconcile them to the general ledger.

• Ability to explain complex benefit outcomes to a diverse group of users, such as faculty, staff, State Board, and external constituents.

• Knowledge of CCS policies and procedures as they relate to Payroll, Benefits and Accounting activities.

CONDITIONS/TERMS OF EMPLOYMENT

TOTAL COMPENSATION WITH BENEFITS: $62,527 - $80,188.

Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $45,732 - $61,404, plus

• Current employer-paid health and related benefit contribution rates, plus

• Click here for a full list of benefits.

• Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

• Work is performed in a semi-open office environment with frequent interruptions and background noise.

• Work is sedentary.

• Work directly with students/clients.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-months, 40-hours a week).

• 6-month probationary period.

• This position is overtime eligible.

• Requires local or regional travel.

• Criminal background check is required.

• This position is covered under a collective bargaining agreement. Membership is optional.

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies andsubmit a complete application packet, which includes the following:

• CCS online application. *
• Cover letter addressing your qualifications relevant to the responsibilities of this position. *
• Resume. *
• References - the names, addresses, and phone numbers of three professional references. *
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.

If you require an accommodation during the application or interview process, please contact HR atCCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.

Direct all inquiries or grievances regarding access and Title IX or ADA to:

Amy McCoy | Chief Compliance Officer

Title IX and ADA Coordinator

Community Colleges of Spokane

2917 W. Whistalks Way, MS 3027

Spokane, WA. 99224-5288

ccs.titleix@ccs.spokane.edu

509-279-6012

Direct all inquiries regarding equal opportunity compliance and/or grievances to:

Greg Stevens | Chief Strategy and Administration Officer

Community Colleges of Spokane

P.O. Box 6000, MS1004

Spokane, WA. 99217-6000

509-434-5040

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.

We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.