Benefits Administrator

Job Description

Location: 1102 Human Resources

Pay Grade: A10

FLSA Status: Non-exempt

Participates in the design, development, implementation and administration of all employee benefit programs. Assists Director to achieve priorities to ensure benefits programs align with the goals of the City by supporting employees and rewarding and attracting top talent.

Essential Job Functions

• Collaborates and partners with HR staff to understand the challenges related to benefits in attracting, motivating, and retaining high quality, diverse talent.

• Partners with brokers and third-party administrators to create a robust benefits package.

• Validates the effectiveness of benefit programs, ensuring market competitiveness and City objectives are achieved.

• Administers the employee benefit programs such as health, dental, vision, near site clinic, telemedicine, flexible spending accounts, group life insurance, retirement plans and other benefits; handles benefit claims, enrollments, and cancellations.

• Remains current on industry trends, best practices, and compliance; makes recommendations to update policies regarding employee benefits.

• Participates in the design, development, implementation, communication, and administration of all benefits and leave of absence programs.

• Processes all benefit changes including new hires, life events, terminations and COBRA enrollments; coordinates the submission of appropriate paperwork to ensure timely deductions of benefits.

• Maintains benefits records and documents; reviews monthly benefit deductions; audits and reconciles invoices.

• Conducts benefit audits to ensure accuracy of benefit deductions.

• Consults with and advises employees on eligibility, provisions and other matters related to benefits; answers questions and concerns related to employee benefits.

• Maintains all benefit related contracts and ensures timely receipt of signatures; distributes and communicates all benefit related changes and required plan designs.

• Verifies calculation of monthly premium statements for all insurance policies and maintains statistical data relative to premiums, claims, and costs. Resolves administrative problems with carriers. Designs, develops and prepares employee benefits booklets, open enrollment materials, health and wellness fair materials, employee wellness events, benefits newsletters, and other employee benefit communications;.

• Distributes Summary Plan Descriptions, Summary of Benefit Coverage, and annual employee notices as required.

• Acts as liaison to outside benefit vendors for employee and employer needs.

• Organizes and conducts orientation meetings for new employees involving the detailed explanation of benefits and the completion of required paperwork, coordinates employee meetings and training on benefit topics.

• Coordinates the administration of the City's wellness programs, including the City Health Fair, health challenges, flu shots, open enrollment, and any onsite benefit meetings between vendors and employees.

• Maintains regulatory compliance with the Affordable Care Act, Medicare, CMS, HIPAA, DOL, CHIP, COBRA, Women's Health and Cancer Rights, Newborns and Mothers Health Protection Act, Surprise Billing Notice, Machine readable files, MHPEA, Price Transparency, Reporting Pharmacy Benefits and Drug Costs, and other applicable compliance requirements.

• Coordinates payment of annual PCORI and transitional reinsurance fees, as applicable.

• Prepares and distributes annual 1095C forms; ensures accuracy of annual forms.

• Performs other duties as assigned.

Minimum Education and Experience

Requires a Bachelor's Degree in a course of study related to the occupational field, supplemented by two to three years of related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Possession of or ability to readily obtain a valid Driver's License issued by the State of Oklahoma for the type of vehicle or equipment operated.

Physical Requirements

Tasks involve the ability to exert moderate physical effort in light work, typically involving some combination of balancing, feeling, handling, hearing, kneeling, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity, walking and which involves some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.