Lutheran Social Ministries Of New Jersey Old Bridge , NJ 08857
Through the power of the Holy Spirit and in response to God's love as revealed in the Gospel, the mission of Lutheran Social Ministries of New Jersey is to serve those in New Jersey who hurt, who are in need, or who have limited choices.
LSMNJ team members are dedicated to providing healing, hope and hospitality, regardless of religious background through a diversified social ministry program addressing many critical human care needs.
We are seeking employees that share those same values and want to make a difference in the lives of those we serve.
Birchwood Senior Apartments, offering affordable senior housing located in Old Bridge, is seeking an Administrative Assistant. The incumbent will provide administrative support to the Property Manager. Daily office work will include keyboarding, scheduling appointments and phone work, assisting with resident applications and re certifications, maintaining housing files (both hard copies and through a database) and other responsibilities as assigned by the Property Manager.
Duties include the following:
Supports the mission and values of Lutheran Social Ministries of New Jersey, which is: Through the power of the Holy Spirit, and in response to God's love as revealed in the Gospel, the mission of Lutheran Social Ministries of New Jersey is to serve those in New Jersey who hurt, who are in need, or who have limited choices.
Works under direction of Property Manager, directly with the tenants as related to the certification/re-certification. Schedules appointments, gathers information, and other responsibilities as required.
Works with Property Manager on correspondence and memos as required.
Organizes and maintains complex tenant files.
Maintain confidentiality in all aspects of work.
Assists in organization of holiday and other seasonal parties.
Possess the patience and understanding to work with senior citizens.
Possess the ability to work independently in a professional manner.
Maintains housing management database, including:
Vendor Payments - Recurring/Non-recurring items & contracts
Resident file maintenance
Initial certification/annual re-certifications
Work order processing
General clerical duties (filing, typing, answering phones, purchasing office supplies)
Completes annual compliance and HIPAA training and exhibits behavior as set forth by the LSMNJ Code of Ethics and Business Integrity in the performance of duties.
Adheres to the organization's Policies and Procedures regarding the compliance program of the organization and is timely in reporting any possible concerns.
Follows all local, state and federal regulations as they pertain to the position.
Adheres to the organization's Policies and Procedures covering privacy and security in compliance with HIPAA regulations.
Other duties as assigned by the supervisor, necessary for the efficient operation of the department/facility.
Experience and Skills:
Education/Training: High School Diploma or equivalent, or Certified Occupancy Specialist
Skill(s): Word, Excel, Access, PowerPoint, clerical, patience, flexibility, knowledge of technology, bilingual in English and Spanish.
Experience: 5 years' office experience. Strong proficiency in Microsoft office, and evidence of strong skills in organization, prioritization and self direction. Tax credit knowledge preferred.
Further Education: Willing to take courses paid for by LSMNJ to obtain a Certificate of Occupancy designation, and courses in Senior Issues and Senior Living.
LSMNJ is an Equal Opportunity Employer.