Basic Science Research Finance Manager / BWH Neurology / Day / 40 Hours

Wentworth-Douglass Hospital Boston , MA 02298

Posted 6 months ago

Provide higher level financial support to the Director of Research Finance and staff of Neurology Research. Position demands a high level of responsibility with minimal supervision, solid quantitative abilities, extensive communication skills, and excellent prioritization and customer service skills.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
1.POST AWARD FINANCIAL MANAGEMENT

  • Maintain compliance with Institutional, Federal, Foundation and Industry terms & conditions

  • Recommend and implement strategies for the resolution of financial overruns within portfolio

  • Work with the Director and PIs within portfolio to prevent, identify and resolve projected overruns and resolving deficits in a timely manner within portfolio

  • Ensure timely close-out of all expired projects within portfolio

  • Work closely with Lab Directors within portfolio and team to ensure accurate monthly projections

  • Process research financial transaction activities (Payroll/Travel/Journal Entries/Check Requests)

  • Work in concert with Research Management, Neurology financial management team and PIs within portfolio to maximize research funding courteously and professionally

  • Address fiscal and compliance institutional requirements for investigators and all accounts within portfolio such as Time and Effort, financial status reports, Just-in-Time and other reporting as requested within portfolio and as needed to support team in an oversight capacity

  • Responsible for the successful, compliant and solvent closeout of accounts within portfolio ensuring optimal maximization of research funding for Neurology portfolio

  • May serve as a Core Business Manager for the Department of Neurology, primarily within ARCND. Responsibilities include, but are not limited to monthly charge reviews, invoicing, JE preparation and submission, quarterly P&L reports, assistance with development and review of any new core facility business plans.

  • Prepare close out documentation for PI and work with Research Administration to clear up any deficits or transfer off any positive balances.

  • Work in concert with pre-award team to ensure accurate budget information for application submissions and accuracy in set-up of award at time of notice
    2.DEPARTMENTAL and INSTITUTIONAL CONTRIBUTIONS

  • Serve as liaison between PIs and Research Management/Finance/PCTO/Innovation/Compliance offices to ensure proper grant management.

  • Provide management with suggestions/best practices/information to improve efficiency of department procedures and responsibilities based on experience.

  • Participate in internal and external workgroups as assigned to improve research management systems and SOPs.

  • Performs all other duties and responsibilities as directed.

QUALIFICATIONS:
1.Bachelor's degree in business, finance or related field required
2.Highly proficient in Excel spreadsheets and formulas as well as proficient in Macintosh/PC hardware and office software environments
3.Working knowledge of NIH/DoD/NASA grant and accounting policies
4.Ability to quickly familiarize self with new sponsor terms for immediate application
5.Accounting background preferred

SKILLS/ABILITIES/COMPETENCIES REQUIRED:
1.Required proficiency with Mac and Windows office environments and ability to learn new systems quickly and easily. Must have intermediate level skills for commonly used computer programs, such as MS Word, Excel, PowerPoint, database programs, Adobe Acrobat.
2.Superior quantitative abilities.
3.Strong work ethic and high personal standards.
4.Highly efficient, excellent organization, and interpersonal communication skills
5.Ability to set priorities, coordinate multiple tasks, follow through and meet deadlines independently
6.Mature and professional manner, discretion and confidentiality
7.Cooperative attitude, willingness to be proactive, take initiative and go the extra mile
8.Ability to carry out responsibilities accurately, independently and detailed with minimal supervision
9.Good business writing skills, knowledge and application of correct grammar, spelling and punctuation

WORKING CONDITIONS:
1.Variable workload in fast-paced environment may cause frequent interruptions and the need to shift from task to task prior to completion. Often work under time pressures and tight deadlines.
2.Work will be conducted in offices adjacent to research laboratories.

FISCAL RESPONSIBILITY:

Research Finance Manager will support the Director of Research Finance in management of a $50-60M annual operating budget.


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