Bamr04-2024-00780-Mailroom Clerk Ii-Torrington

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The mailroom clerk position provides service to a correctional institution and performs daily functions of general mailroom and computer-based duties.

Human Resource Contact: jessica.nielsen@wyo.gov /307-532-6613

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Process, open, and scan incoming and outgoing inmate mail to decrease the introduction of contraband by promoting the safety and security of staff, inmates, and the public; and promoting the correctional facility's good order.

• Accurately receipt in money

• Handle contraband identification and processing.

• Operates mailroom machinery and/or data center printers.

• Train other employees on areas of expertise, as needed.

• Process and track outgoing inmate packages.

• Primarily responsible for retrieving and delivering all mail to and from Post Office, including institution mail.

• Inform inmates and staff of changes within the Postal Service such as postage rates, addressing international mail, etc.; operation and maintenance of postage meter

• Record all incoming and outgoing legal mail and processes regular mail as well as incoming inmate legal mail.

• Coordinates mail activity with other areas by carefully scheduling delivery times and places, keeping to a strict schedule that will not interfere with those activities necessary to maintain the good order and security of a correctional institution.

• Operates mailroom machinery and/or data center printers.

• Handles contamination, biohazards, etc., and signs for these when dealing with health labs, etc.

• Responsible for scanning for contraband and other items that are not allowed in facilities; processing inmate mail and staff; and retrieving and delivering all correspondence to and from the Post Office. And being in daily contact with felons.

• When information that is relevant to inmate management, assures that this is shared with staff and is flagged and processed.

• Gain information from PSI and social history; input into a database from the inmate's immediate family members

• Acts as the subject matter expert in a specific mailroom function, including mail-related computer and database programs.

• May act as the Mail Services Supervisor in their absence.

• Responsible to ensure a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment

Qualifications

PREFERENCES:

Preference may be given to applicants who have mailroom experience or who have worked in a correctional setting.

KNOWLEDGE:

• Knowledge of the use of computers.

• Knowledge of the Inmate Funds program for receipt of incoming money.

• Knowledge of court decisions, institutional and Department of Justice policy.

• Knowledge of inmate movement and the inner workings of correctional institutions.

MINIMUM QUALIFICATIONS:

Education:

High School Diploma

Experience:

0-1 year of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates, Licenses, Registrations:

Must possess and maintain a valid driver's license.

OR

Education & ExperienceSubstitution:

1-2 years of progressive work experience (typically in Business)

with acquired knowledge at the level of a Mail Clerk I

Certificates, Licenses, Registrations:

Must possess and maintain a valid driver's license.

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Must be able to lift 50 pounds, withstand weather extremes, and maintain a good working relationship with staff.

• Exposure to hazardous materials, bodily fluids, chemicals, body parts, bio-hazards, and potential explosives requires handling time-sensitive mail, constant exposure to elements, driving delivery vehicles and operating large and complex mailroom equipment.

• Exposure to inside and outside environmental conditions.

• Walking on cement floors regularly.

• Stooping, bending, kneeling, crouching on an occasional basis.

• Reaching regularly.

• Typing/Repetitive motion frequently.

• Pre-service training is required.

NOTES:

• FLSA: Non-Exempt

• This position must pass a background/reference check.

• The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy, all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to the appointment.

• WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.

• WDOC has a strict dress code policy to includes standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.

• WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement. Please visit our website at: http://doc.state.wy.us/

Supplemental Information

080-Department of Corrections

• Prisons

• Wyoming Medium Correctional Institution

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.