B Secretary

Position Information (Default Section)

Title B Secretary Overview

Camden County College is one of the largest community colleges in New Jersey and ranks among the top nationwide in terms of associate degree graduates. Thanks to its technology-rich physical resources - located in Blackwood, Camden and Cherry Hill - and its highly-qualified, dedicated employees, the college has created a tradition of quality education and a reputation of agile, responsive service. Camden County College sustains a vibrant academic community characterized by imaginative teaching, caring student services, energetic management and collegial discussion of diverse ideas and opinions.

Location Blackwood Campus Department Liberal Arts and Professional Studies Days and Hours AY: M-F 8:30 a.m.

• 4:30 p.m.; SMR:M-R 8 a.m.

• 5 p.m. Requisition Number Job Description

POSITION GOALS:

• Demonstrate and promote a culture of diversity, equity and inclusion.

• Perform clerical and secretarial functions for full and part-time faculty and staff in various departments within Academic Affairs.

ESSENTIAL FUNCTIONS INCLUDE:

• Ability to work directly with people from diverse racial, ethnic and socio economic backgrounds.

• Answer multi-line telephones; record accurate messages and disseminate messages.

• Greet and assist visitors.

• Use word processing to type departmental correspondence, exams, departmental master syllabi, first-day handouts, and other curricular materials for full and part-time faculty and staff.

• Schedule meetings/activities, take minutes, order refreshments, prepare and post meeting minutes.

• Input budget transfers and track grant spending.

• Process faculty and student requests for transcripts, forms, syllabi, questions, etc.

• Maintain files.

• Assist with student registrations.

• Answer questions and provide information regarding programs for current students and prospective students.

• Post notices of cancelled classes.

• Maintain copy machine and Scantron machine; order paper and supplies.

• Duplicate materials.

• Maintain, sort, and distribute correspondence to mailboxes.

• Purchase office and classroom materials.

• Order textbooks and related materials for instructors.

• Prepare and distribute student evaluations.

• Print class lists for credit and non-credit classes and distribute to instructors.

• Perform all other duties as assigned.

Minimum Qualifications

• High School Diploma required; Associate's Degree preferred.

• Minimum 3 years related secretarial and/or clerical experience.

• Proficiency in Microsoft Office programs: Word, Excel, and PowerPoint.

• Demonstrated knowledge of and experience with Datatel Colleague student information system and OneSolution purchasing system.

• Demonstrated strength in ability to multi-task.

• Demonstrated excellence in customer service skills.

Benefits

Camden County College offers a comprehensive benefits package to our full-time employees that includes medical, prescription, dental plans, life insurance, short & long- term disability, retirement plans, and a flexible spending account. The College also offers a generous paid time off policy, as well as paid holiday time. Additional benefits include an Employee Assistance Program (EAP), tuition reimbursement, tuition waiver programs and professional development opportunities.

Special Instructions for Applicants

Current resume requested.

Published Salary Range Per Collective Negotiating Agreement Job Open Date 05/08/2024 Job Close Date Open Until Filled Yes Job Category Staff Application Types Accepted Main App

• Applicant

Supplemental Questions