Help Duties Summary
The purpose of this position is to perform and support a variety of safety and business process para-technical administrative duties for the Seattle ACO Branch.
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As an Aviation Safety Specialist, the incumbent performs a mixture of basic and routine (but progressively more difficult) assignments under the close direction of a manager, project/program manager, team leader, or more experienced technical specialist. Assists other employees or acts as an individual contributor and/or member of a team.
The incumbent will routinely assess the need for and identify possible administrative changes and improvements to branch and organizational programs. Established policies/procedures provide detailed guidance for almost all assignments, with little or no room for discretion.
Works under detailed instructions provided by a manager, project/program manager, team leader, or more experienced technical specialist. Assist in the oversight of the business planning and status tools, including business plan updates, coordinating highlights, suspense tracking, continued operational safety (COS) tracking, Certification Project Status, updating delegated organization activities for supervisors, keeping branch designee appointment/coordination tracking current, and keeping aspects of the office work tracking database current.
Contacts are primarily internal to the organizational unit with a manager and other employees to share information, provide data and/or written analyses, and to discuss the status of assignments. In some areas, may have regular contact with customers and/or external organizations. Coordinate with applicants and provide information to the ACO manager and office personnel on behalf of the program managers (PM) and managers.
He/she maintains file systems and databases, extract information and create custom reports from this information. Sources for this data and information include business plans, suspense items, databases and spreadsheets.
The incumbent will also prepare other reports and documents, compile background information and attachments. He/she is responsible for and preserves data records, files, and correspondence across several technical and program management branches. Work tasks associated with the data sources will often be diverse and time critical.
Assist managers in preparing various correspondences, presentation and briefing materials. Coordinates with a manager, project/program manager, team leader, or more experienced technical specialist to plan time and use assigned resources to accomplish assignments.
The incumbent is responsible for administratively managing branch level needs for process-based business and aviation safety practices inherent in QMS and SMS. The incumbent will also provide administrative coordination for process-based oversight of FAA delegation systems such as Organization Delegation Authorization.
Responsible for tracking deliverables and certification project status with daily and weekly updates. The incumbent must be able to schedule internal and applicant meetings on behalf of the PMs, and ensure weekly status meeting preparations are complete by developing and updating detailed spread sheets and power point presentations, record decisions and outcomes of meetings.
Work is reviewed frequently during assignments and at completion for all aspects of quality.
Performs other duties as assigned.
Not required - The job does not require any travel.
Job family (Series)
1801 General Inspection, Investigation, Enforcement, And Compliance Series
Help Requirements Conditions of Employment
US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents)
Interviews may be conducted
Please see required document section.
For the FV-G level: You must demonstrate in your application that you possess at least 3 years of progressively responsible experience, 1 year of which being equivalent to at least FG/GS-4, that demonstrates your ability to analyze problems to identify significant factors, gather pertinent data, recognize solutions; plan and organize work; and communicate effectively.
Such experience may have been gained in administrative, professional, technical, investigative or other responsible work. Experience in substantive and relevant secretarial, clerical or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills and abilities (KSA's) necessary to perform the duties of the position to be filled.
OR, Education substitute: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree gained from an accredited college or university.
IMPORTANT INFORMATION REGARDING EDUCATION, PLEASE READ:
Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS or fax it to (425) 227-2199 (please include announcement number on each page). Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html
Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered
Preview Job Questionnaire
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Department Of Transportation