Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

AV & Events Coordinator

Expired Job

Edelman New York , NY 10007

Posted 4 months ago

Responsibilities

The AV & Events Assistant ensures excellent customer service is provided to internal and external clients. Responsibilities may include, but are not limited to:

Client Servicing

  • Part of the AV/Events Specialist team for 250 Hudson; promptly responds to inquiries as it relates to AV and furniture set-up for internal meetings - act as the "first responder" to diagnose, troubleshoot, log and resolve issues with AV equipment

  • Assist in answering Office Services Help Desk Tickets as it pertains to events, AV, electrical and other related issues

  • Perform maintenance tasks such as changing batteries, equipment light bulbs, etc.

  • Must be able to troubleshoot audio visual (AV) equipment and determine corrective action when equipment is not functioning properly in a tight timeframe

  • Handle obtaining quotes/budgeting and timelines for special projects as well as be able to make suggestions for upgrades and/or office improvements

  • Develop relationship with vendors to obtain quotes, troubleshoot and resolve issues independently

  • Expertise in ensuring compliance to all organization policies and instructions with regards to IT

  • Assist with re-imaging computers and phone set-ups for new hires weekly

  • Perform weekly room checks to ensure all equipment is functioning properly

  • Maintain monthly room equipment logs and capabilities list

  • Advise on new technology and/or improvements to equipment in place as needed

  • Assist Office Services (OS) Team with special projects during down time

Administration

  • Help track vendor relationships, document processes, and quality control analysis to determine areas of improvement and recommend process improvements.

  • Strong Word, Outlook and Excel skills

Financial Management and Planning

  • Manage time effectively and efficiently

  • Submit personal time sheets and expenses in a timely manner

  • Complete purchase orders and file copies for office records

People Development

  • Develop strong rapport and relationships with staff, IT personnel and building management

  • Participate in the common review process for peers and managers

  • Engage in team building activities with department and within the larger agency

  • Assist Senior Facilities Manager and SVP of Operations with special projects and other needs

  • Work closely with the Events Team to ensure all events/meetings run smoothly

Leadership

  • Shows ability to self-motivate and manage conflicting priorities

  • Demonstrate professional behaviors and pursuit of excellence in all operations

  • Live the Edelman values (Quality, Integrity, Respect, Entrepreneurial Spirit, Mutual Benefits and Citizenship)

  • Comply with all company Policies and Procedures

  • Need to be motivated and willing to work long/weekend hours when required

Basic Qualifications

The AV & Events Assistant must have at least 1 year of audio visual/technical experience or equivalent work experience in a mid-size company.

Qualifications

The AV & Events Assistant must possess a High School diploma or GED equivalent. S/he should possess strong organizational skills; working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint). Individual should possess excellent interpersonal and communication skills and have a great attention to detail. This position involves direct contact with internal stakeholders, so professional demeanor and ability to communicate and interact with people at every level, including upper management is a must.

The ideal candidate is a self-starter, must excel at managing day-to-day operations in a technical environment with the proven ability to work independently and generate a high-quality work product in a collaborative, fast-paced and ever-changing environment. Ownership of work and initiative are essential in this role. Must be able to lift equipment or boxes (up to 25 lbs) and possess strong analytical and problem-solving skills.


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Events Coordinator

Columbia University

Posted 3 days ago

VIEW JOBS 12/11/2018 12:00:00 AM 2019-03-11T00:00 Reporting to the Associate Director of Events, the Events Coordinator will both assist with and independently manage events for both the Columbia Journalism School and the school's rental clients. Rental Events: Act as venue manager for rental events, coordinating logistical elements for clients regarding the Journalism School's various spaces. Coordinate set-up/break-down of all events with central facilities, J-School buildings team, J-School AV team, and J-School calendar. Secure event income: send contracts, invoices, and make sure payment is received. Work with Associate Director to reach yearly income goal by cultivating new clients and encouraging new rentals. Be the onsite event contact for rental clients Internal Events: Member of team that works on large, school-wide events. Works on specific projects as assigned by the Associate Director of Events. Independently manage school events as assigned by the Associate Director of Events, such as conferences and stewardship events. Work with departmental partners to confirm event format, set-up, needs and goals, then logistically implement. Book and manage catering and other necessary vendors. Create and maintain event budgets and finances. Process invoices, create purchase orders, and acquire the necessary paperwork for seamless processing. Promote events through various marketing capacities including event webpages Be the onsite event contact for assigned events, answer questions and provide expert troubleshooting. Perform other department related duties as assigned by the Associate Director. Projects could include but not limited too: Managing department finances. Processing invoices, creating PO's, and tracking payments. Maintaining event RSVPS and sending confirmations. Cultivating and prepping invitation lists Vendor management (including monitoring contracts, payment schedules, and important calendar dates). Coordinating speaker travel Research and reporting Overseeing creation of print materials and electronic communication Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree and/or equivalent experience required Minimum 2-4 years related experience. Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant Some evening work and availability on specific dates is required. Excellent verbal and written communications skills are required. Must be technically adept. Proficiency in Microsoft Suite (Word, Excel, and PowerPoint) is required. Must be punctual, detail-oriented, organized, self-motivated and have the ability to manage multiple responsibilities concurrently. Must be comfortable working in fast-paced environment with quick deadlines. The incumbent will work closely with the Associate Director of Special Events, other administrators and faculty members both from the Journalism School and across campus so professionalism and advanced communication skills are required. Special Instructions Preferred Qualifications Prior experience in event planning or related field is strongly preferred. Essential Functions Additional Essential Functions (Limit to 3950 characters.) Special Indications This position works with: Columbia University New York NY

AV & Events Coordinator

Expired Job

Edelman