Auxiliary Services Associate

The Auxiliary Services Associate handles all mail and operates mailroom machinery, copiers, and other copy center machinery. The Auxiliary Services Associate provides customer service in both the mailroom and copy center. The expected pay is 17.50/hour.

About The University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE's fantastic benefits package.

Responsibilities

COPY CENTER

• Organize and carry out all daily activities of copy center.

• Help direct daily activities of 7-8 work study students, plan and assign daily work, monitor work and check completed work, assist with unusual of difficult task. Help train work study students on equipment.

• Prioritize and perform the duplication of materials from hard copy, disks and email in a timely fashion.

• Maintain departmental filing, recordkeeping and reporting systems of copy machines.

• Collect cash from students, faculty, and staff for copies.

• Assure that copyright infringement does not occur.

• Provide input in writing and amending Copy Center policies and procedures.

• Handle confidential material such as exams.

• Perform regular clerical support duties including answering phones.

• Perform other specialized/technical tasks are related assigned functions.

• Assist in the Mailroom as needed.

MAILROOM

• Receive presorted US Mail and intercampus mail for staff, faculty and students and sort into appropriate boxes .

• Sort and expedite outgoing US Mail by department by utilizing electronic scale, postage meter and electronic accounting system.

• Provide mail service to campus community during window hours. Maintain a cash box.

• Log all transactions for certified mail, checks forwarded, special mail, postage due and business reply. Forward or return unclaimed mail. Maintain a UPS log.

• Receive all deliveries and sort by department/student.

• Deliver and pick up mail from Biddeford Campus/Portland Campus daily.

• Deliver and pick up mail from campus departments.

• Assign mailboxes and keys to incoming students. Maintain mail key system

• Maintain a computerized mail roster for all faculty, staff and students.

• Assist in the Copy Center as assigned by Auxiliary Services Manager.

• Other duties as assigned by Auxiliary Services Manager.

Qualifications

High school diploma and 1-2 years relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Strong customer services skills.

• Ability to be flexible and adapt to changing work load and responsibilities.

• Valid driver's license.

• Basic machine operating and computer skills desirable.

• Ability to lift 50 pounds.

• Ability to deal effectively with a wide range of University faculty, staff and students.

• Ability to maintain confidentiality.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.