Auxiliary Budget Coordinator

Auxiliary Budget Coordinator

Posted on May 15, 2024

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The Universities of Wisconsin are a premier system of public higher education serving more than 162,000 students. Awarding nearly 37,000 degrees annually, the universities are Wisconsin's talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Through a constellation of 13 universities statewide, the Universities of Wisconsin are a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world.

POSITION SUMMARY

Under the general supervision of the Director of Budget and Planning, perform a wide variety of activities related to the development of policies and programs, annual and biennial budget development, as well as the monitoring of state and federal legislation for University of Wisconsin Administration. The major area of responsibility for this position focuses on Auxiliary and Program Revenue budgeting, analysis, and review within the Universities of Wisconsin.

This position requires the ability to work independently, effectively, and collaboratively in a variety of situations. It also requires knowledge of program and policy planning principles and the ability to interpret a wide variety of information quickly and accurately.

The scope of this position encompasses a wide variety of activities within the UW Administration Budget Office. While previous experience within higher education, and/or budgeting is beneficial for this position, it is not a prerequisite. The individual in this position will be interacting with a wide variety of groups across the UWs and the State. A strong candidate will have the ability to communicate information at a high level as well as more granularly along with strong written and oral communication skills.

MAJOR RESPONSIBILITIES

Auxiliary Operations/ PR Budget Coordination

• Prepare and analyze legislative biennial budget requests and monitor the progression of the biennial budget in the auxiliary area.

• Review and interpret policies, guidelines, and procedures in the areas of auxiliary and program revenue.

• Develop and analyze institutional annual auxiliary budget submissions and rates.

• Prepare, compile, and analyze data for incorporation into the appropriate schedules including the annual operating budget.

• Assist institutional staff with development and policy implementation.

• Maintain historical information related to auxiliaries.

Short and long-term policy, fiscal, statistical analysis, and other support

• Provide ad hoc support to committees and workgroups as needed.

• Provide support to UWSA Financial Administration and Department of Administration for the Municipal Service Payment program.

• Conduct data analysis in response to various surveys and reports.

• Provide budgetary and other analysis used in the development of Universities of Wisconsin policies.

• Provide ad hoc fiscal and policy analysis in response to legislative action.

Position Reporting/FTE Tracking

• Prepare budgeted position analysis and statutorily required position reporting for the Universities of Wisconsin.

• Advise institutions on position related issues.

• Prepare reconciliations for the annual and biennial budget process.

• Provide training and support to users of the Position Reporting System.

• Interpret, update, and maintain procedures related to position reporting.

Review, Analysis, Implementation of the UWs Annual Budget

• Conduct statistical, other quantitative and qualitative analyses of institutional and other budget requests.

• Analyze budget requests submitted by institutions to determine that the data conform to university policy, rules and regulations and the State Statutes and regulations.

• Responsible for contacts with institutional budget officers to resolve issues that arise on annual budget matters and make necessary changes and corrections to the budget.

• Ensure that funds are budgeted in a manner consistent with the National Association of College & University Business Officer (NACUBO) standards.

• Coordinate and collaborate with the Annual Budget Coordinator to implement biennial budget changes in the annual budget.

Coordinate, Review and Analyze Forecasting

• Coordinate and collaborate with the Budget Director to develop guidelines and procedures for current and multi-year forecasting.

• Conduct analysis of forecasts submitted by institutions.

• Responsible for contacts with institutional budget officers to resolve issues that arise on forecasting matters.

• Prepare and compile data for incorporation into the appropriate schedules including the annual operating budget.

Other duties as assigned

MINIMUM QUALIFICATIONS

• Four-year degree or an equivalent combination of education and experience in budget analysis, business, finance, public policy, planning or a closely related field.

• Advanced ability to use Microsoft Excel, Word, Power Point, and data base queries.

• Ability to establish effective working relationships with a variety of people.

• Well-developed oral and written communication skills

• Ability to perform complex qualitative and quantitative analyses.

• Proven skills to work as part of a team.

• Strong problem solving and decision-making skills.

• Detail Oriented

PREFERRED QUALIFICATIONS

• Understanding of a public higher education fiscal environment.

• Understanding of UW System financial administrative policies.

• State of Wisconsin budget process.

Inclusive Excellence is a source of strength, creativity, and innovation for Universities of Wisconsin. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.

COMMITMENT TO INCLUSIVE EXCELLENCE

Universities of Wisconsin fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who serve the State of Wisconsin and the public good.

CONDITIONS OF EMPLOYMENT

Universities of Wisconsin is required to conduct a criminal background and sexual harassment check for the selected finalist prior to employment.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

WORK LOCATION

The office location is 780 Regent Street, Madison, WI 53715 or ability to work remotely within the state of WI. An in-office requirement is expected three days per week. The remaining two days may be worked off-site/remote. Telecommuting agreements are subject to change at any time.

COMPENSATION AND BENEFITS

The Auxiliary Budget Coordinator (official title: Budget Planner III, job code: FN028) is a full-time, salaried, exempt, academic staff, appointment. Well-qualified candidates can expect a starting annual salary within the range of $70,000.00 - $93,350.00 commensurate with the candidate's education, related experience, and qualifications.

Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees. Please see this link for total compensation information: UW System Health & Retirement Contributions Estimator.

APPLICATION INSTRUCTIONS

To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through Sunday, June 9, 2024. However, applications may be accepted until the position has been filled.

• Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants and click on the position title that you want to apply for.

• To receive full consideration, interested applicants are required to apply online and provide:

• Resume (PDF Format)

• Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format).

Failing to submit the required application documents may disqualify your application.

• Submit your application.

SPECIAL NOTES:

If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting angie.koppen@wisconsin.edu.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies. We promote excellent through diversity and encourage all qualified individuals to apply.

Questions may be addressed at: angie.koppen@wisconsin.edu.