Automotive Office Manager Assistant - Grand Rapids, Michigan, United States

AUTOMOTIVE ASSISTANT OFFICE MANAGER

Are you interested in joining a growing business that is committed to family, promotes employees from within, is passionate about protecting the environment, has an inspiring company culture, and is actively involved with the community and local charities? If so, this opportunity might be for you!

THE POSITION: The Assistant Office Manager assists in the fair representation of the financial condition of the company, implements controls to ensure compliance, and completes the activities necessary either personally or through subordinates.

THE PERKS:

• Competitive Compensation

• Employee Referral Program

• Employee Discounts on Sales and Service

• Benefits Package (Medical, Dental, Vision, Employer Paid Life/AD&D, Employee Assistance Program, Pet Insurance)

• Voluntary Benefits (Flexing Spending Account, Life/AD&D, Short-Term and Long-Term Disability, Critical Illness, Accident Insurance, Legal & Identity Theft Protection)

• 401(k) and Employer Match

• Holiday Savings Program with Employer Match

• Paid Time Off

• Holiday Pay

Skills & Qualifications:

• Excellent organizational skills and strong attention to detail.

• Excellent time management skills with a proven ability to prioritize and meet deadlines.

• Ability to act with integrity, professionalism, and confidentiality.

• Proficient with Microsoft Office Suite or related software.

• Proficiency with Reynolds & Reynolds/Ignite System, or the ability to quickly learn.

Education and Experience:

• Bachelor's degree in accounting or related field preferred.

• One year dealership experience preferred.

• Working knowledge of dealership documents.

Essential Duties & Responsibilities:

• Exercises of discretion and independent judgment regarding matters of significance.

• Involved in the comparison and evaluation of possible courses of conduct and acting or making a decision after the various possibilities have been considered.

• Assist in managing clerical schedules, train, and mentor, with positive influence, all positions in the office.

• Coordinate daily driver runs effectively.

• Communicate effectively, with corporate, regarding cash needs.

• Prepare daily bank deposit.

• Prepare daily cash report.

• Reconcile and replenish cash boxes and petty cash.

• Order office supplies, as needed.

• Review AR schedules and ensure collection of accounts.

• Submit and audit incentives. Ensure timely collection.

• Submit vehicle extended contracts monthly.

• Post manual journal entries, counter tickets not posted by the computer system, and any other postings as required.

• Maintain control of posted documents, including but limited to internal RO and counter ticket postings.

• Work with office staff to ensure timely completion of assigned tasks.

• Administer charge-back program for late charges to inventory.

• Reconcile physical inventories monthly.

• Reconcile open cash and tax accounts daily.

• Assist in completion of annual review/audit.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.

• Must be able to access and navigate each department at the organization's facilities.

THE COMPANY:

Founded in 1980 by Michael Sr. and Maureen LaFontaine, the award-winning and nationally-recognized LaFontaine Automotive Group includes 54 retail franchises, 9 collision centers and 34 Michigan retail locations. The group employs nearly 2,500 individuals. It's the mission of the LaFontaine Family to personalize the automotive experience by building lifelong relationships that connect families and strengthen communities. The LaFontaine commitment to customers, staff, and local communities is demonstrated by active participation and contributions to numerous non-profit organizations, educational institutions, and charities throughout southeast Michigan. The combination of both the mission and core values provides the basic foundation of our promise … to treat every customer like they are members of our family. From sales to service to parts, LaFontaine Automotive Group is able to meet any customer's specific needs. LaFontaine represents the following brands: Buick, Cadillac, Chevrolet, Chrysler, Dodge, Ford, Fiat, Genesis, Honda, Hyundai, Jeep, KIA, Lincoln, Mazda, RAM, Polestar, Subaru, Toyota, Volvo, and Volkswagen. The LaFontaine Family Deal; it's not just what you get, it's how you feel. Visit www.familydeal.com for additional details.

Our Mission: To Build Lifelong Relationships that Connect Families, Strengthen Communities, and Personalize the Automotive Experience.

Our Core Values: Accountability, Responsibility, Respect, Communication, Teamwork, Passion.

LaFontaine Automotive Group is an equal opportunity employer.

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