Attorney Hiring Assistant (Temporary)

Alston & Bird Atlanta , GA 30301

Posted 2 months ago

General Summary

Alston & Bird is seeking an Attorney Hiring Assistant. Under the direction of the Director of Attorney Hiring and the Senior Firmwide Attorney Hiring Manager, the Attorney Hiring Assistant provides assistance with a variety of administrative and project-related duties including applicant data entry; coordination of all on-campus, virtual and callback interviews; processing of all recruiting related expenses; assisting with the summer associate program and other annual events; preparing departmental correspondence; maintaining files and other administrative responsibilities. While are in a remote work environment, this position will support our firmwide team.

You must have work experience in Microsoft Office Suite, word processing, general office procedures, along with the capability to multitask, concentrate on details, organize and prioritize workload, and the ability to work with a wide spectrum of individuals.

Essential Duties

  • Preparing Correspondence.

  • Answering Telephones.

  • Processing Expenses.

  • Coordinating On-Campus Visits.

  • Interacting with Candidates, Vendors and Law Schools.

  • Maintaining Departmental Data in Excel.

  • Various research projects as requested.

  • Maintenance of Attorney Hiring website content.

  • Creating and Maintaining Electronic Records in Document Management System.

  • Coordination of Logistics Related to in-office and virtual candidate visits.

  • Assisting with the summer associate program.

  • Assisting with the fall recruitment program including several duties related to on-campus recruiting and the in-office callback process.

  • Providing support during law student, summer program and diversity-related social events.

  • Assisting with Lateral Attorney Hiring as needed.

  • Supporting Attorney Hiring Coordinators in Project-Related Assignments.

  • Ability to work overtime during peak recruiting season required.

Skills Needed to be Successful

  • Possess strong organizational, clerical, and creative problem-solving skills and will be both detail and team oriented.

  • Must have excellent client service skills and be willing to accept direction from multiple team members in order to complete the overall goals of the department.

  • Flexibility to shift responsibilities as necessary.

  • Must be able to work well under pressure in order to handle multiple tasks simultaneously.

  • Must have excellent oral and written communication skills and be proficient in Outlook, Word and Excel.

  • Excellent interpersonal skills and the ability to interact in a professional manner with attorneys, staff and outside personnel on all levels.

EDUCATION & EXPERIENCE

  • Entry-level with a two or four-year college degree

  • Those without a college degree must have a minimum of two years' prior administrative support experience in a legal or professional services environment.

Additional Information

At Alston & Bird, our people trust the people they work for, take pride in what they do, enjoy the people they work with, and serve the communities in which they live. Our environment has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked by Fortune magazine as one of the "100 Best Companies to Work For" for 21 years in a row.

Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills and/or abilities.

Professional business references and a background check will be required for all final applicants selected for a position. Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.

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Attorney Hiring Assistant (Temporary)

Alston & Bird