Attendance Secretary

Duties

Supervisor: Assistant Principals and High School Principal

Primary Responsibilities:

Under general supervision, serves as secretary in a school attendance office and perform a variety of tasks to accurately record, evaluate, and inform administrators and parents/guardians of student attendance patterns; and to do related work as required. This position supports student achievement by fostering communication with families about the importance of regular and punctual attendance, a precursor to academic success.

Skills Required:

1.Modern office practices and procedures.

2.Correct English usage, composition, grammar, spelling, and punctuation.

3.Basic mathematical skills.

4.Computer procedures, software, and applications.

5.Operate a computer to input, update, and access a variety of records, information, and data.

6.Operate a computer to generate queries, reports, lists, and summaries.

7.Use District software such as the student information system.

8.Read, learn, interpret, and make minor decisions in accordance with District and school policies, programs, mission, and vision.

9.Establish priorities to plan and schedule work.

10. Perform a variety of routine clerical duties such as, developing and maintaining organizational systems, composing correspondence, and operating standard office machines.

11. Demonstrate proficiency in keyboarding and typing.

12. Analyze situations and suggest appropriate action(s).

13. Maintain confidentiality of privileged information obtained in the course

Essential Performance Responsibilities:

1.Greets and provides assistance, information, and materials to visitors, parents, students and the public regarding school programs and policies, referring the most complex inquiries to the appropriate administrator.

2.Gathers and records accurate attendance information into the student information system.

3.Evaluates student absences, issues passes/dismissals, and informs appropriate administrator of unexcused absences.

4.Contacts parents/guardians regarding unverified/extended absence, attendance concerns, and truancy.

5.Maintains an accurate record of all communication between the school and home regarding student attendance.

6.Enters attendance for teachers when they do not have necessary access to a computer or attendance software; Enters attendance for substitute teachers as needed.

7.Runs attendance queries, generates truancy reports and notifications, submits truancy notifications for appropriate administrator's signature and approval, and prepares truancy notifications for mailing.

8.Runs and submits attendance reports per request from the District Office.

9.Runs, distributes, and collects weekly attendance reports for teachers.

10. Updates attendance to reflect verifications of excused/unexcused absences and tardies to assure that families do not receive inaccurate communications.

11. Files and retains all written notes/emails/voicemails, medical excuses, and legal communications submitted by parents/guardians regarding student absences.

12. Manages homework requests for absentees by notifying teachers of student absences, collecting and distributing work to parents/guardians, and coding attendance as appropriate.

13. May keep track of new enrollees and dropped students.

14. May maintain and update student records and cumulative files.

15. May greet and orient substitute teachers by providing them with necessary information and materials.

16. Conducts routine clerical duties such as, composing/compiling/sending correspondence, scheduling appointments, preparing/completing reports/forms, sorting/distributing mail, operating standard office machines, filing documents, answering/screening/directing telephone calls, etc.

17. May assist school personnel and other administrative support staff in the performance of their duties.

18. Assists administrative personnel and/or designees in the performance of their functions and responsibilities.

19. Assigns work to and oversees the performance of student office aides.

20. Monitors the behavior of students in the office waiting area and refers them to the appropriate administrator as necessary.

21. Administers first aid and routine care to pupils in the absence of a school nurse and contacts parents, professional help, and/or emergency response personnel when appropriate; completes and submits accident reports.

22. Cares for, supervises, controls, and protects students in a manner commensurate to assigned duties and responsibilities.

23. Completes other reasonable duties as assigned.

Qualifications

Education/Experience Qualifications:

1.High school diploma or the equivalent.

2.One-year experience in clerical/office work OR an equivalent combination of experience and education from which comparable knowledge, skills, and abilities have been achieved preferred.

3.Prior experience working in a public-school setting preferred.

Salary/Benefits

Type of Position:

1.10-Month full-time hourly position.

2.Daily Schedule: Monday-Friday: 8:00 a.m. - 4:00 p.m.

3.IMRF (Illinois Municipal Retirement Fund) Position.

4.The 2024-25 rate of pay is $17.00 per hour; Paid twice a month on the 10th and 25th of each month.

5.Benefits include Health, Dental, Vision and Life Insurance; Sick Days, Personal Leave Days, Sick Leave Bank; Wellness Reimbursement Program.

Benefits:

1.Sick Leave Days: 12 days per year. Can accumulate up to 220 days.

2.Personal Leave Days: 2 days per year.

3.Vacation Days: 8.3 days after one year of service.

4.Paid Holidays: New Year's Eve, New Year's Day, Martin Luther King Jr.'s Birthday, President's Day, Casimir Pulaski's Birthday, Friday before Easter, Memorial Day, Labor Day, Columbus Day, Veteran's Day, 2024 Election Day, Wednesday before Thanksgiving Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve and Christmas Day.

5.Insurance Benefits: Health, Dental, Vision, Life, and Accidental Death and Dismemberment Insurance.

6.Sick Leave Bank

7.Wellness Reimbursement program

How to Apply

Attendance Office Secretary (Attendance Clerk) Apply Online

Category: Secretarial/Clerical/Secretary

Date Posted: 3/25/2024

Location: Carbondale Community High School

Date of Availability: To be Determined

Date Closing: Until Position is Filled

Email Address

Ryan.Thomas@cchs165.com

School District

http://www.cchs165.jacksn.k12.il.us

Position Website

http://www.cchs165.jacksn.k12.il.us

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

3/26/2024

Start Date

N/A