Attendance Clerk, Secondary

"Job Title: Attendance Clerk, Secondary Wage/Hour Status: Non-Exempt
Reports to: Principal Pay Grade: Clerical/Technical - 2
Dept./School: Assigned Campus Date Revised: 07/01/2022

Primary Purpose:
Maintain accurate student academic records at the campus level. Under direct supervision, perform data entry including attendance and other data.
Qualifications:

Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Effective organizational, communication, and interpersonal skills
Ability to maintain accurate and auditable records
Ability to use computer and software to develop spreadsheets and databases, and do word processing
Proficient typing, keyboarding, file maintenance, and 10-key typing skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Ability to meet established deadlines
Knowledge of TEA requirements
Experience:

Two years' clerical or data entry experience preferred.

Major Responsibilities and Duties:

Records, Reports, and Correspondence
Assist parents, students, and faculty with questions regarding student attendance.
Process parent and doctor notes and transmit requests for student information.
Call parents to verify student absences as needed and send out attendance warning letters as needed.
Report all attendance problems to the designated administrator.
Collect and enter attendance into established database and verify accuracy of according to established procedures.
Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
Other
Assist campus office as needed.
Maintain confidentiality regarding student and coworker information and as required by FERPA.
Supervisory Responsibilities:
May assist with oversight of Assistant Attendance Clerk position.
Equipment Used:
Standard office equipment including personal computer and peripherals, calculator, and copier
Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours. Work with frequent interruptions; maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.