Attendance Clerk - DHS

PRIMARY PURPOSE:

Maintain accurate attendance records for the campus.

QUALIFICATIONS:

Education/Certification

High School Diploma or GED

Pass local clerical test

Special Knowledge/Skills

Proficient keyboarding and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use fax machine, copy machine

Ability to use personal computer and software to develop spreadsheets,

databases, and perform word processing tasks

Minimum Experience

Secretarial experience, preferably in public education

MAJOR RESPONSIBILITIES AND DUTIES:

• Collect and enter accurate attendance data into SIS (Student Information System)software on a daily basis for accurate PEIMS reporting.

• Assist parents, students, and faculty with questions regarding student attendance.

• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator and district truancy clerk.

• Follow established district processes and procedures for students with excessive (excused/unexcused) absences.

• Compile, maintain file, and distribute all reports, parent notes, doctor notes, and other documents as required following established procedures.

• Perform daily attendance procedures and meet established timelines as determined by district PEIMS personnel.

• Support teachers in taking attendance in the district's SIS (Student Information System) software.

• Stay abreast of compulsory attendance laws.

• Stay abreast of the annual version of the SAAH (Student Attendance Accounting Handbook).

• Attend any/all meetings and training as they pertain to student information system software and/or PEIMS.

• Assist students, teachers, and parents as needed.

• Provide appropriate clerical support to assigned administrator.

• Maintain confidentiality of information.

• Attendance is an essential job function.

• Perform all other duties as assigned.