Attendance Clerk

Attendance Clerk JobID: 305

Position Type:

Secretarial/Clerical/Attendance Clerk

Date Posted:

6/10/2024

Location:

Inspired Vision Academy Secondary

Additional Information: Show/Hide

TITLE: Clerk II

QUALIFICATIONS: High School diploma or GED, 1-2 years clerical/filing in a school

environment, secretarial and computer skills (i.e., keyboarding, faxing,

copiers, 10-key, handle school correspondence, records, forms and

reports, receive, sort and distribute mail excel and word, effective

communication and interpersonal skills

REPORTS TO: Campus Principal

JOB GOAL: To assist in the efficiency of the day-to-day operations of the campus

DUTY DAYS: 226 days

PAY GRADE: Clerk Salary Scale

FLSA: Non-Exempt

PERFORMANCE RESPONSIBILITIES:

• Answer the school phones promptly, take detailed messages as necessary and direct calls

• Effectively communicate with parents and staff on school matters

• Maintain a friendly attitude with parents and staff

• Receive calls and visitors to the school office, answer questions and refer to the appropriate school staff

• Perform receptionist, secretarial and administrative support duties for the assigned staff members

• Write and distribute student and staff bulletins

• Responsible for incoming, outgoing, and interoffice mail, notices, memos, directives, etc.

• Assists in keeping school attendance records, and record reasons for absences

• Issue slips and passes to students as appropriate

• Assists in maintaining the scheduled use of school facilities

• Assists in keeping the school calendar

• Assists in ensuring safety of students

• Notify Maintenance Department of necessary repairs

• Establish and maintain school recordkeeping and filing systems

• Contact students and parents and make appointments

• Assists in maintaining school accounting records, including substitute teacher and classified employee time cards

• Assists in maintaining student records and processing enrollments and transfers

• Adheres to requirements for confidentiality regarding student records; discreetly handle

information pertaining to staff, parents, and students that could be considered to be of a

sensitive nature

• Attends all mandatory meetings and training programs

• Participates in professional growth activities when requested

• Assists in orientation of new teachers or substitute teachers to school procedures

• Assemble and distribute various testing materials and information

• Receive students sent to school office and process appropriately

• Collect monies, issue receipts, prepare deposits for the District Business Office

• Receive and distribute mail to the appropriate people

• Operate a variety of office equipment including a computer, input and retrieve data and

text, organize and maintain disc storage and filing

• Secretarial standards, methods and procedures, including business letter writing

and basic report preparation

• Assists in Organizing office work flow to meet deadlines

• Train and supervise others in school office staff functions

• Learn pertinent policies and procedures for the district and apply them with good

Judgment

• Understand the organization and operation of the District and of outside agencies

as necessary to assume assigned responsibilities

• Performs such other duties as assigned by the Campus Principal

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required