Athletic Director And Assistant Softball Coach

YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED AT THE END OF THIS JOB ANNOUNCEMENT AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.

Note about Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit transcripts and a resume via the NEOED system, but there are other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.

Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline.

Salary Placement and Work Hours: This is a 12-month, full-time position.  Placement will be on the C2 Salary Schedule. The typical work week is Monday through Friday, and hours worked will be a minimum of 40 per week.

Supervisory Responsibility: Yes

Start Date: August 2024Job Title: Athletic Director and Assistant Softball Coach

Essential Function: The primary duties of this position include oversight and coordination of the Northeast Alabama Community College athletic program. The athletic director will provide vision and leadership for the athletic programs by developing plans and organizing, coordinating, and managing all aspects of intercollegiate athletics. The Director is responsible for Athletic Department fundraising; schedule management; staff oversight; budget coordination; and public relations for all athletic programs and is responsible for maintaining records necessary for eligibility. The athletic director implements and directs the athletic programs at the College in compliance with the rules and regulations of the National Junior College Athletic Association (NJCAA) and the Alabama Community College Conference (ACCC) and in accordance with the policies of the Alabama Community College System and Northeast Alabama Community College policies. The athletic director is also the manager of facilities and equipment for the athletic programs. The Director also serves as the institutional representative to the NJCAA, Region 22, and ACCC. This employee must comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College. This employee is under the direct supervision of the Associate Dean of Instruction.

Duties and Responsibilities:

Athletic Program Coordination and Compliance

• Serve as the primary coordinator of all College athletic programs.

• Supervise all aspects of the athletic programs, ensuring compliance with NJCAA, ACCC regulations, ACCS Board policies, and NACC's Institutional Guidelines.

• Coordinate and supervise the intercollegiate athletic program through each team's head coach.

• Oversee all operations of the athletic department.

• Maintain currency of knowledge on all standards of acceptable operation.

• Coordinate all recruitment activities of athletic programs to ensure compliance with conference and national rules as well as compliance with institutional recruiting procedures, working closely with the Office of High School Relations

• Work with the Office of Promotions and Marketing to promote athletic program information

• Update the NACC athletic website with required NJCAA information and other important information regarding the programs

Administrative and Organizational Duties

• Develop, implement, and communicate athletic department philosophy and goals with the NACC administration, faculty, student-athletes, and alumni.

• Develop, implement, and maintain policies and procedures with guidelines for managing the athletic department.

• Establish, implement, and maintain an organizational structure defining reporting lines, key tasks, and responsibilities.

• Develop, implement, and monitor fiscal planning of the athletic department, including budget management.

• Submit recommendations and coordinate decisions with the Associate Dean of Instruction and the President.

• Develop and oversee plans related to student-athlete's well-being, including CPR and AED training.

Staff Management and Development

• Recruit and maintain a staff of highly qualified and successful head coaches.

• Promote a collaborative and unified approach across the athletic department.

• Support the professional development of coaching and athletic training staff.

• Conduct and present annual evaluations of each head coach per the institutional personnel evaluation procedures and timelines.

• Supervise and evaluate the performance of departmental staff.

• Ensure compliance with personnel actions adhering to college, state, and federal laws and regulations.

Student-Athlete Support and Development

• Establish and maintain high behavioral standards for student-athletes.

• Advocate for student-athletes and assist with challenges, concerns, and conflicts.

• Work collaboratively with faculty, staff, and students to facilitate academic success.

• Develop awards programming and promotion of student-athletes.

• Coordinate annual orientation for all student-athletes, including coordination with other departments.

Facilities and Event Management

• Coordinate activities and use of all NACC facilities.

• Develop a "game day" plan and checklist for home games.

• Ensure proper working order of facilities and equipment.

• Coordinate the scheduling of games, meets, concessions, and other activities.

• Coordinate team travel and logistics adhering to budgetary practices.

• Maintain inventory of athletic materials, supplies, and equipment.

Community and External Relations

• Serve as chief advocate for Mustangs athletics in the community.

• Establish professional relationships with high school coaches in the local area.

• Coordinate with NACC organizations to ensure the athletic program's success, image, and integrity.

• Participate in local, state, and national meetings.

• Represent the College and its philosophy to prospective students and the community.

• Maintain the College athletic program webpages with currency and accuracy.

Fundraising and Financial Management

• Collaborate with teams on all fundraising efforts

• Develop a yearly fundraising plan for each sport and monitor progress.

• Coordinate the purchase of equipment, uniforms, and other needs.

• Submit requests for purchases through appropriate institutional processes.

Regulatory and Compliance Responsibilities

• Ensure ongoing eligibility of athletes.

• Coordinate drug testing of athletes.

• Confirm and issue NJCAA letters of intent for scholarship athletes.

• Certify eligibility of athletes to compete and maintain up-to-date audit files on each athlete.

• Ensure all athletes have physicals, doctor's release, and insurance.

• Coordinate with the Title IX Coordinator for required training and compliance.

Additional Responsibilities

• Assist the head softball coach with training, practices, and game arrangements.

• Attend team practices and games to evaluate coaching techniques and team morale.

• Participate in required employee training and meetings.

• Develop constructive relationships with faculty, staff, students, and community members.

• Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and NACC.

• Perform additional duties as assigned by the supervisor and/or President.

Required Knowledge, Skills, and Abilities:

• Proficient use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and Access.

• Working knowledge of computer software applications, including Microsoft Office Suite.

• Effective oral, written, electronic, and other media communication skills with proficiency in English.

• Ability to express oneself clearly and effectively in oral and written form.

• Possess strong human relations and interpersonal communication skills to interact positively with diverse personalities and populations.

• Ability to handle confidential matters with discretion.

• Ability to be discrete, sincere, confidential, and perceptive in working with students and their records.

• Ability to maintain accurate records, assemble and organize data, and prepare accurate reports.

• Self-motivated, energetic, and creative individual with proven leadership, planning, fundraising, customer service, and public relations skills.

• Ability to work well with students, faculty, staff, and the public.

• Ability to foster a cooperative work environment.

• Demonstrated ability to work effectively with students, colleagues, and the community.

• Commitment to motivating athletes and coaching staff to perform at their best abilities.

• Demonstrated success and integrity in managing student-athlete academic endeavors.

• Knowledge of and commitment to the philosophy and objectives of the College.

• Knowledge of College, state, and federal policies.

• Ability to establish and maintain an approved budget.

• Ability to work flexible hours as the President requires, including occasional weekends if directed.

• Ability to supervise and assess/evaluate staff.

• Possess a valid driver's license.

Minimum Required Education, Training, and/or Experience:

• A bachelor's degree from a regionally-accredited institution is required

• Prior experience working with softball-related instruction is required

• Prior experience working with student-athletes at the college level is preferred

IMPORTANT!!! - Read all of the following information very carefully before you submit an application. Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application.

To have a complete application, applicants must complete the online application form and submit the following documents on the "Attachments" screen of the online application. It is the applicant's responsibility to ensure that the requirements are met.

1.A completed online application form2.A cover letter to address why the applicant desires this position and including the characteristics, skills, and experience that makes him or her the ideal candidate3.A current résumé 4.A separate transcript from each College attended 

(This means all of them, even if the credit shows on another transcript and even if it is from a community, junior, or technical college)

Note: To qualify, the transcript(s) must include your name and the name of the institution and confirm that the degree required for the position was conferred (date received). Make sure to ensure this information is included.

5.Three signed letters of recommendation that confirm experience, dated within one year of the application deadline. One must be from the applicant's current or former college instructor, supervisor, or employer. Each must have an actual signature or electronic signature. Typed signatures and typed cursive fonts are NOT accepted. 6.Position paper of five hundred words or less describing the applicant's understanding of the community college philosophy

YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED ABOVE AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.

APPLICATION AND INTERVIEW PROCESS:

All applications must be submitted through the NEOED system. Click on the green "Apply" button at the top of this announcement to create or access your NEOED account. All application materials must be uploaded by the applicant to his or her account, including transcripts, resumes, letters of recommendation, etc., according to what is listed in the application requirements section by the application deadline. Do not submit an application until you have all required application materials uploaded. Applications are only accepted through the NEOED System.If you have questions, contact the Human Resources Office at 256.228.6001, ext. 2230.  Technical questions about the NEOED website, account creation, and/or uploading or completing application materials should be directed to the NEOED helpline at 855-524-5627.

A scanner and computer are available on campus for applicants who need to upload documents to the online application system. This service is free of charge and is available during normal operating hours of the TLC and Library. For more information or to schedule an appointment, contact Ms. Judith Lea in the Technology Learning Center (256.228.6001, ext. 2309) or Dr. Julia Everett (256.228.6001, ext. 2226) in the Library.

Applications for the position will be reviewed to determine (1) if they are complete and (2) if the applicant meets the minimum qualifications required of the position. Interviews are then scheduled at the President's discretion and will be conducted in person or via a web-interface such as Zoom, Skype, or Microsoft Teams. Applicants will be required to participate in an interview at their own expense. Official transcripts will be required of the finalist chosen for employment by the President.

ADDITIONAL INFORMATION:

Employment Contract

• The employee awarded this position will be offered employment on a contractual basis as desired by the President and cannot, as such, attain non-probationary status. (Alabama SB33)

Criminal Background Checks

• In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check, which may include a fingerprint check as well. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

E-verify

• Northeast Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Verification of Work Experience

• As a condition of the employment offer, the applicant chosen to fill the position will be required to submit verification from previous and current employers to confirm the work experience stated in the application. The verification form, provided by the College to the applicant, must include the applicant's beginning and ending dates of employment and job title; confirm if the employment was full time or part-time; and outline job duties. This information will be used to determine salary schedule placement and is required within fifteen (15) working days of acceptance of an employment offer.

Equal Opportunity Employer

• Northeast Alabama Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including all postsecondary community and technical colleges under control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Northeast Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Northeast Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

Accreditation

• Northeast Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associate's Degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, or call 404-679-4500 for questions about the accreditation of Northeast Alabama Community College.