Athletic Coordinator

Rockford Park District Rockford , IL 61101

Posted 2 months ago

Position Title: Athletic Coordinator

Reports To: Recreation Coordinator

Department: Youth Sports Department

Pay Grade: Starting Wage: $12.00

Locations Involved: Various locations throughout the Rockford Park District

Position Summary:
With the guidance of the Recreation Coordinator, The Athletic Coordinator is responsible for coordinating, supervising, and evaluating athletic programming (Flag Football, Cheerleading, Track & Field, Tennis, Basketball, and Community Outreach) for youth, teens, and families. This includes afterschool programs, summer programs and camps, and special events.

Summary of Duties:

Include, but are not limited to the following

  • Analyzes, makes recommendations, and assists Recreation Coordinator regarding the quality of programming content, monitoring participation, and evaluating the success of program participants as well as evaluates and gives constructive feedback to program staff concerning leadership development, program activities, site specific protocol, and weekly curriculum.

  • Recruits, hires, trains, and schedules Youth Sports Program Assistants with assistance from the Recreation Coordinator.

  • Completes and collects business transactions correctly and on time (i.e. verifying staff timesheets, submitting purchasing receipts, accident reports, site logs, weekly site attendance, equipment inventory, evaluations of staff and other reports as requested by the Recreation Coordinator).

  • Uses effective and positive communication with program participants, staff, parents/guardians, and internal and external agencies as requested. Acts as a RPD liaison for the Recreation Coordinator while communicating with collaborating agencies.

  • Organizes and conducts coach and parent meetings for athletic programming.

  • Prepares program information for distribution prior to the start of the season.

  • Determines league structures (based on program assignment) and/or placement of teams into appropriate divisions

  • Creates league schedules and maintains online league standings.

  • Functions as a substitute for program staff when necessary. Finds subs for program staff when necessary. Monitors staff ratios and works with Program Coaches to shift staff based on need.

  • Attends all trainings and meetings as determined by the Recreation Coordinator, and assists in developing and implementing weekly Youth Sports meetings.

  • Gathers, loads, transports and sets-up supplies and equipment for the program sites, maintains inventory of athletic equipment.

  • Enforces all rules, regulations and policies set up by the Rockford Park District.

  • Maintains a working knowledge of department safety procedures. Attends safety training programs and educational in-service opportunities as required, and enforces rules and regulations set-up by the Rockford Park District.

  • Assists and makes recommendations to the Recreation Coordinator for developing quality programming and coaching staff.

  • Meets, greets, and communicates with parents/guardians on a regular basis.

  • Performs all other duties as assigned


  • Must be at least 21 years of age

  • High School Diploma or GED Equivalent with some college level coursework in Recreation, Physical Education, Sports Management, or related field.

  • At least 3 years' experience working in Sports related programming (organizing, coaching, officiating, or overseeing athletic leagues and tournaments)

  • Must have a strong knowledge of program sports (flag football, track & field, tennis, cheerleading, basketball) their rules and equipment

  • Experience coordinating/scheduling athletic leagues a plus

  • Must have a valid driver's license for transportation between multiple sites

  • Must be available Monday-Saturday between the hours of 7:00am- 6:00pm, occasional Sundays, and on-call during the length of the summer season.

  • Working knowledge of Microsoft Office (MS Word, Outlook, Excel)

  • Excellent organizational skills.

  • Ability to work independently under stressful conditions, including situations involving program participants, staff conflicts, and dissatisfied customers

  • First Aid, CPR and AED training (can be obtained through Rockford Park District).

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to perform moderately physically intensive tasks, potentially including any combination of the following: climbing, balancing, stooping, sitting, kneeling, crouching, crawling, reaching, standing, walking, pushing, lifting, grasping, feeling, talking, repetitive motions, substantial movements (motions) of the wrists, hands, and/or fingers.

  • Medium Work

  • Exerting up to 50 pounds of force occasionally

  • Exerting up to 20 pounds of force frequently

  • Exerting up to 10 pounds of force constantly

  • The majority of time spent in this position will be outdoors, expect potential exposure to the following: hazardous vegetation (i.e. poison ivy), insect bites, extreme weather conditions (heat, cold, rain, wind, etc.)

  • This is a physically active position that involves stamina.

  • Mobility to various locations needed.

The Rockford Park District is an Equal Opportunity Employer

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Athletic Coordinator

Rockford Park District