Athletic And District Facility Operations Coordinator

Athletic and District Facility Operations Coordinator JobID: 2014

Position Type:

Athletics/Activities/Athletics Operations Coordinator

Date Posted:

6/12/2024

Location:

Administration

  Additional Information: Show/Hide

MISSION:

CISD educates and inspires every Dragon through a tradition of excellence and innovation in academics, character, and service for life-long success.

JOB SUMMARY:

Direct, coordinate, and oversee Carroll ISD athletic operations and District athletic facilities, including employment of tickets and gate personnel, athletic facility rentals, scheduling, and facilitation of athletic events. This includes the district's athletic facility rental use program, managing license agreements, and working closely with the City of Southlake to coordinate and oversee their Park and Recreation Department's use of district facilities under the Joint Use Agreement. Works closely with the school principals and departmental supervisors to schedule and coordinate the routine maintenance and care of District athletic facilities.

QUALIFICATIONS:

Education/Certification:

• Bachelor's degree from an accredited university

Special Knowledge/Skills:

• Prior experience working with contractors and vendors

• Prior experience interpreting contracts and policy

• Strong writing skills

• Strong communication and interpersonal skills

• Good organizational skills and ability to manage budgets

• Contracting (leasing and renting)

• Demonstrated negotiation skills

• Strong skills in various software packages

• Able to effectively interpret data

Experience:

• Three years of prior experience with facility operations, coordinating and supervising athletic events, preferred

MAJOR RESPONSIBILITIES:

• Coordinates scheduling, coordinates, and oversees events operations for District facilities.

• Coordinates all game supervision for District and athletic facilities.

• Coordinates game manager, gate, and ticket takers.

• Coordinates supervisors and game administrators over District and facility rentals and sees operations running efficiently.

• Facilitates supervision for all fee-based programs.

• Hires and manages workers.

• Hires and manages all workers.

• Works with tech companies to ensure equipment is working correctly.

• Schedules and oversees preparation for community events.

• Hires and manages concessions and security.

• Schedules all playoff games held at District athletic facilities.

• Manages season ticket sales and community support for tickets.

• Hires and manages Southlake PD for all athletic events.

• Manages all game/practice schedules for Athletic Events.

• Creates ticket links and ensures games are posted for all Athletic events.

• Works with companies and oversees renovations and updates for all athletic facilities.

• Ensures all district scoreboards and facility equipment are working properly.

• Facilitates collaborative communication with administrators, head coaches, and campus coordinators to meet campus ticket and gate admission needs.

• Collaborates with the Facilities Department to ensure all inventory and equipment are available and to address custodial and concession staff needs for Dragon Stadium and other District athletic facilities.

• Facilitates collaborative communication with administrators, head coaches, and campus coordinators for facility rentals.

• Facilitates internal requests for all student groups who inquire about Athletic spaces and facilities

• Updates and maintains the Athletic Department Activity, Facility Scheduler, and FMX.

• Attends meetings with the Director of Athletics as assigned.

• Retrieves COI from third-party vendors for CISD athletic event

• Facilitates internal ticket distribution to Game Manager(s).

• Reconciles bank deposits for all UIL and external rentals.

• Prepares and stocks pay sheets for all game workers at Dragon Stadium.

• Facilitates pre-season meetings with head football coaches to discuss their needs specific to season schedules.

• Oversees rental process, including maintenance of rental contracts.

• Collaborates with District Insurance and Contract Specialists to obtain, review, and ensure compliance with renters' insurance policies.

• Creates contracts for all external clients.

• Manages invoices for external rentals

• Collects and deposits rental payments for District athletic facilities.

• Ensures lights are set and ready for all CISD games and facility rentals.

• Manage and coordinate all Athletics camps from inquiry to approval to settlement.

• Oversees Perry Weather system and manages the account for CISD.

• Follow district safety protocols and emergency procedures.

• Assist in upholding and enforcing school rules, administrative regulations, and Board policy.

• Establishes and maintains cooperative relations with others.

• Keep abreast of innovative practices.

• Be adaptable and flexible in acceptance of changes in techniques and procedures.

• Maintain a professional level of confidentiality regarding all district matters.

• Uphold and adhere to safety rules.

• Support the goals and objectives of the district and follow district policies.

• Perform other duties as assigned.

Salary From:

$69,823

Duty Days:

226