Provide administrative and clerical support for the Newtown Square facility.
1.Payroll functions for the Manufacturing Center including timecard tabulation, summary reports for submission and related weekly and monthly reports, tracking of vacation and personal time by associates, summary reports for management.
2.Prepare process compliance reports and audits for management review.
3.Receptionist and associated clerical duties including assisting and directing associates, visitors and incoming phone calls in a professional manner
4.Maintain records/logs (i.e. front door access activity log, records of front door visitors and locker assignments)
5.Prepare and maintain the temporary transfer and temp help logs.
6.Maintain the EHS observation log and assist with ISO requirements.
7.Prepare statistical reports, various management reports to document performance
8.Maintain and update bulletin boards and monitors, ensuring all forms and announcements are current
9.Initiate purchases of operating and janitorial supplies
10. Oversee and monitor quality of service provided by vending and janitorial vendors
11. Monitor usage of, and place orders to replace, supplies (i.e. janitorial, coffee, first-aid, and office supplies to include fax and copier supplies), while working within budget restraints.
12. Must maintain strict confidentiality
13. Assist with special event planning and coordinating
14. Assist with other projects as assigned
Experience & Background:
Zero (0) to two (2) years of related work experience
Proficiency with Microsoft Word and Excel
Excellent organizational, and customer service skills
Must be detail oriented.
Must be able to multi-task
Ability to maintain confidentiality
Ability to think logically in following procedures and instructions
General problem solving abilities
Exhibit sound and accurate judgment and demonstrate accuracy and thoroughness
Physical Demands/Work Environment:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the associate is required to stand, use hands and fingers to handle, feel, pick or pinch, and talk or hear most of the time. The associate is occasionally required to stand, walk, and reach with hands and arms. The associate must frequently lift and/or move up to 50 pounds. The noise level in this location is moderate (use of computers, printers and machines). Limit weight for lifting, pulling and pushing is no more than 50 pounds. When lifting loads heavier than 50 pounds, requirement is to use two or more people to lift the load. Ability to work varying schedules to include nights, weekends and holidays.
Amount of Time
1/3 to 2/3
Use hands to finger, handle, or feel
Reach with Hands and Arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk or hear
Davis Vision Inc.