Scientific Communications is a department within Medical Affairs with responsibility over development of scientific resources and tools for the Medical Science Liaison team as well as Medical Affairs leadership, coordination of the medical education grants and sponsorships program, and congress planning and support. The candidate will report to the Senior Director of Scientific Communications and will support all Scientific Communication objectives. This role will provide an outstanding opportunity to work in a cross-functional environment. Strong computer and communication skills, attention to detail, and the demonstrated ability to lead initiatives and manage projects are essential to success.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
o Manage the system administration of the grant portal, including registration and problem solving for system users, as well as the interaction with the system vendor for support
o Manage the medical grant and sponsorship Request Management System (RMS) as the Grant Coordinator:
Draft the annual Exelixis Grants Plan document
Triage incoming grant requests for relevance and appropriateness based on the approved Grants Plan and the Grants SOP
Serve on the Exelixis Grant Review Committee to present grant requests to the committee
Manage Grant committee meetings, including documentation of the agenda and outcomes
Evaluate final CME program content for quality, accuracy, and bias for supported programs
Review and evaluate outcomes reports and financial reconciliation for supported programs
o Identify, develop and maintain scientific resources and tools for field medical teams and senior management, including lifecycle management for current approved field materials
o Develop product and disease state expertise and keep abreast of the changing drug development environment
o Attend scientific conferences to enhance therapeutic knowledge and to contribute to execution of Medical Affairs conference deliverables.
o Oversee congress planning activities and development of congress materials and resources
o Vendor management for both scientific resource and congress support
Oncology/hematology background or experience required
3-5+ years' experience in the biotech or pharmaceutical industry
Scientific/Medical Communications and/or Medical Science Liaison experience preferred
Strong knowledge and understanding of relevant scientific and clinical issues and data
Experience with grant program management preferred
Working knowledge of legal and regulatory guidelines in the pharmaceutical industry, focused mainly on grant management and scientific resource development
Excellent verbal and written communication and presentation skills
Proficient in MS Word, Excel, and Power Point
Exceptional organizational, time, and project management skills
Strong interpersonal and collaboration skills to relate and work with a range of internal and external cross-functional partners
Ability to foster relationships, build alignment, negotiate, and collaborate with internal and external stakeholders
Ability to work independently and manage multiple projects in a fast-paced and dynamic environment
Well spoken, confident, enthusiastic, and positive can-do attitude
Occasional travel is required, including some weekends
Candidate may be remote or San Francisco-based
Works in a fast-paced, small-team environment that is growing and evolving. This position requires regular reprioritization of projects while adhering to timelines and achievement of deliverables.
Some travel required (up to 20%) to support medical affairs activities at scientific congresses and company meetings, and to provide oversight to external contracted organizations.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.