Associate Research Administrator

Department: MED-Cancer Center

Salary/Grade: EXS/6

Job Summary:

Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.

Specific Responsibilities:

Complexity

• Typically administers entire research projects such as:

• Single Principal Investigator (PI) basic proposals, grants &/or contracts

• May assist with components of multi-PI or multi-unit proposals, grants &/or contracts

• NIH RO1-approximately $250K/yr. over 5 yrs.

• NIH R21-approximately $150K/yr. over 2 yrs.

• Foundation grants

• NSF grants

• Fellowships

Pre-Award

• Completes pre-award administration of grant &/or contract activities.

• Reviews solicitation & determines necessary components.

• Organizes proposal, renewal and resubmission applications.

• Completes NU OSR forms.

• Completes entire application for smaller, less-complicated, simple, standard proposals.

Post-Award

• Completes post-award administration of research grants &/or contracts.

• Reviews account establishment.

• Reviews expenditures.

• Tracks formal re-budgeting.

• Coordinates core resource account setup and maintenance.

• Provides data needed for the preparation of interim and final financial and technical progress reports.

• Participates in account close out activities.

• Monitors project under spending and overspending.

• Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.

Financial

• Reviews &/or approves transactions.

• Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.

• Prepares payroll journals to enter or correct funding of salary from sponsored projects.

• Prepares and coordinates signatures on 90 day letters required when transactions are not timely.

Compliance

• Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.

• Becomes familiar with regulations involving research safety, animal subjects and human subjects.

• Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• A bachelor's degree or 2 years financial or administrative support experience.
• 1 year financial or administrative support experience in a research environment or the equivalent.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Organization, time management, detail oriented

• Multi-tasking, communication

Target hiring range for this position will be between $55,128-$68,911per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

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