Associate Registrar

Description

Associate Registrar

Stephens College is seeking an Associate Registrar who is a highly organized and detail-oriented individual to join our institution. The Associate Registrar will play a crucial role in supporting the Registrar in managing student records, academic policies, and registration processes. This is a hands-on position which requires a strong commitment to accuracy, confidentiality, and excellent communication skills.

Key Responsibilities:

• Assist in maintaining accurate student records, including registration, grades, transcripts, and academic standing. Support registration processes, including course catalog and scheduling, enrollment verification, and transfer credit. Provide guidance to students, faculty, and staff regarding academic policies, procedures, and regulations.

• Assist with the development and maintenance of digital and manual record-keeping systems. Contribute to the continuous improvement of registration processes and student services. Handle inquiries and resolve issues related to student records and registration in a timely and professional manner.

• Assist with the implementation of academic policies and ensure compliance with institutional and governmental regulations. Collaborate with academic departments to coordinate course offerings, room assignments, and academic events. Manage the collection and dissemination of official academic transcripts and certification documents. Coordinate graduation processes, including degree audits, certification of candidates for graduation and diploma distribution.

• Utilize all technologies within the office including Ellucian Power Campus 9, the college's Student Information System, course scheduling & transcript processing software, National Student Clearinghouse, Microsoft Office, and other internal systems.

Requirements

Qualifications:

• Bachelor's degree or equivalent professional experience desired.

• Previous experience working in a registrar's office or in a similar academic administrative office within Higher Education.

• Knowledge of academic policies, procedures, and regulations in an educational institution.

• Familiarity with student information systems (SIS) and other relevant software for data management.

• Strong attention to detail and accuracy in maintaining student records and processing academic documents.

• Excellent organizational, communication, and interpersonal skills to collaborate effectively with various stakeholders.

• Adaptability and flexibility to work in a fast-paced environment with shifting priorities and deadlines.

Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master's degrees and certificates for working professionals, and is home to a co-educational Conservatory for the Performing Arts.

Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia - conveniently located approximately 100 miles from both Kansas City and St. Louis - has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children's School).

Stephens offers an attractive benefits package that includes health insurance, an Employee Assistance Program, Supplemental Retirement Annuity, Faculty/Staff Grants, tuition waivers and tuition paid undergraduate classes for dependents. Full-time staff work 36 hours and are paid for 40!!

Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or status as a veteran.

Be a part of this amazing community of innovative thinkers, doers and dreamers.