Associate Registrar

Associate Registrar

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Posting Details

Posting Details

Logo Institution Dakota State University Working Title Associate Registrar Posting Number NFE02335P Department DSU-Registration & Records Physical Location of Position (City) Madison Posting Text

Dakota State University is seeking a dedicated professional who is not only attentive to details but also an innovative leader to join our team as the Associate Registrar. We pride ourselves on delivering exceptional customer service and maintaining a student-centered approach in everything we do. As an Associate Registrar, you'll play a pivotal role in ensuring the smooth functioning of our administrative processes, directly contributing to the success and satisfaction of our students and faculty.

Responsibilities:

• Student Registration: Manage the student registration process efficiently and accurately, ensuring compliance with college policies and regulations. Provide guidance and support to students throughout the registration process, addressing any inquiries or concerns they may have.

• Class Section Development: Supervise the development of class sections in collaboration with academic departments. Coordinate scheduling and faculty assignments to optimize course offerings and meet student needs. Maintain accurate records of class schedules and enrollment data.

• Degree Audits and Academic Forms Processing: Assist in final degree audits for graduating students, verifying completion of degree requirements and eligibility for graduation. Process academic forms and requests, ensuring accuracy and compliance with university policies.

• Student Information System (SIS): Provide clear procedures and comprehensive documentation to students, faculty, and staff. This includes ensuring the accuracy of data, conducting regular system audits, and implementing updates as needed. Additionally, develop user manuals and training materials to facilitate efficient usage of the SIS across all stakeholders. Conduct training sessions for staff members to ensure proficient use of the system, and provide ongoing support to address any questions or concerns.

• Record Retention: Manage the retention and archiving of academic records in compliance with institutional policies and legal requirements. Ensure the security and confidentiality of student records at all times.

• Advising: Provide guidance to students and faculty on degree requirements, academic progression, and waivers. Assist students in understanding their academic goals and developing plans for successful degree completion. Collaborate with academic advisors and faculty members to support students' academic and career aspirations.

• Grading: Prepare mid-term deficiencies and final grades in accordance with college policies and deadlines. Collaborate with faculty members to resolve any grading discrepancies or issues that may arise.

Qualifications:

• Bachelor's degree.

• A minimum of two years of professional work experience. Previous work experience in higher education is preferred.

• Advanced ability to utilize computer technology to access data, maintain records, and generate reports.

• Strong organizational skills with meticulous attention to detail.

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.

• Ability to manage sensitive and confidential information with discretion and integrity.

• Proficiency with Student Information Systems (e.g., Banner) and other relevant software applications is preferred.

• Supervisory experience preferred.

Benefits:

• Flexible benefits package - health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.

• South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.

• Paid time off - full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.

• Reduced tuition for education.

• Professional liability coverage

• Paid family leave

How to Apply:

DSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu. Please submit a cover letter, resume, unofficial transcripts, and a list of at least three references.

For questions concerning the position, contact Alicia Entringer at alicia.entringer@dsu.edu.

5/10/2024 - Updated work experience requirement.

Posting Date 04/25/2024 Closing Date Open Until Filled Yes First Consideration Date Advertised Salary NFE Pay Grade 6S: $49,350 - $53,300 Duration of the Term 12 months If Other, describe duration Appointment Percent 100% Work Hours

8:00am - 5:00pm; with occasional evenings and weekends

Typical Hours Worked Per Week Appointment Type Regular Faculty Status No Scope of Search External (includes Internal) If internal, define scope of search This position requires Other If other, please indicate Department Description and Cultural Expectations

In addition to the exciting professional opportunities at Dakota State University, employees will have the privilege of enjoying the benefits of Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance.

The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison's scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors.

Madison's location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. Madison is only a short 50 minute drive from South Dakota's largest city, Sioux Falls.

Equal Employment Opportunity Statement

DSU is committed to equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Applicants with disabilities are invited to identify any necessary accommodations required in the application process. E-Verify, EOE.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Reading, Reasoning, Verbal Communication, Written Communication, Frequent Change, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Lifting light, Pushing/Pulling, Reaching, Sitting for sustained periods of time, Repetitive Motion, Use Both Hands, Lifting Above Waist Describe any of the conditions selected

Ability to lift 25lbs during graduation preparation.

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?

• Public Job Posting

• Internal Job Posting

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Website

• Other

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

• Transcripts

• Reference List

Optional Documents

• Other