Associate Registrar

Another Source Recruitment Services Firm Fresno , CA 93707

Posted 4 months ago

Another Source's client, Fresno State, is recruiting an Associate Registrar to join their team.

Here's a little about California State University, Fresno and the position they are recruiting for:

Fresno State's 388-acre main campus and its 1,011-acre University Farm are located at the northeast edge of Fresno, California, at the foot of the majestic Sierra Nevada mountain range. The surrounding San Joaquin Valley is one of the richest agricultural areas in the world, and Fresno is the fifth largest city in California. The university is within an hour's drive of many mountain and lake resorts and within a three- or four-hour drive of both Los Angeles and San Francisco.

Fresno State is part of the California State University, a 23-campus system across California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. This is a CSU Management Personnel Plan (MPP) position with an attractive benefits package which includes but is not limited to: a vacation accrual rate of 16 hours per month; 12+ paid holidays; excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits.


Reporting directly to the University Registrar/Director of Veterans Services, the Associate Registrar provides leadership and managerial direction to the staff in the following program areas: Undergraduate Degree Evaluations, Degree Audit, and Articulation. Assignments include providing leadership and management oversight with the design and implementation of the degree certifications, the processing of athletic certifications, degree audit and transfer credit coding, My Degree Plan, and course articulation. Provide leadership and guidance in the planning, coordination, and assignment of tasks to the Assistant Registrar of Degree Audit, Assistant Registrar of Undergraduate Degree Evaluations, and the Articulation Officer and monitor workload and implement procedures to meet university goals.

This position requires collaborative working relationships and daily interactions with all levels of university administrators, faculty , staff, students and various community and campus constituents. The Associate Registrar will provide input, make recommendations, review policies and procedures, and analyze outcomes and ramifications with regard to student success and the integrity of the student record and degrees awarded.

Major duties of the job include:

  • Support campus advisement and graduation initiatives (ex: GI 2025, My Degree Plan, EAB, Uachieve Planner, Assist NextGen).

  • Develop processes within the Office of the University Registrar that enhance graduation rates.

  • Actively participate in campus committees or task forces to represent the department or the Division on matters related to academic advisement, requirements, or graduation

  • Oversees the Undergraduate Degree Evaluations, Degree Audit, and Articulation units.

  • Provides direction and oversight to Undergraduate Degree Evaluations to ensure graduation checks and clearances are completed in a timely manner and in compliance with University, CSU, and state regulations.

  • Provides direction and oversight to Degree Audit unit with the completion of evaluation and graduation-related processes which are compliant with federal, state and CSU system and campus registrations.

  • Provides direction and oversight to Articulation Officer by overseeing progress in establishing articulation agreements between Fresno State and other colleges/institutions.

  • Ensures that academic requirements encoded in PeopleSoft correctly reflect University requirements and transfer credit equivalencies reflect established articulation agreements.

  • Collaborate with Administrators in Academic Affairs on the development and enforcement of academic policies, and provide assistance or answer inquiries concerning student enrollment.

  • The Associate Registrar has oversight responsibility for service-oriented policies and procedures which support the University's academic, learning-centered mission and which are in compliance with Title 5 of the California Administrative Code, CSU and campus policies and procedures.

  • Serves as an ambassador to the University and is responsible for building and maintaining a positive University image and relationship with the external community .

  • Manages a staff of 12 full-time administrative staff; responsible for the effective utilization of fiscal and staff resources as directed by the University Registrar.

  • Provides direction and oversight of Athletic Certification process and serve on committees as needed.

  • In absence of University Registrar, the Associate Registrar has the authority to act and provide decision-making and

  • The Associate Registrar independently consults and collaborates with Academic Affairs and Student Affairs regarding university policies and exceptions to university policies.

  • Hire, train, develop, and evaluate performance of staff members.


Minimum Requirements:
Knowledge, Skills, and Abilities:

  • Comprehensive knowledge of and expertise with Registrar related functions and processes, including the effective use of technology .

  • Knowledge of university regulations, procedures and applicable state and federal laws.

  • Knowledge of the academic standards regarding student enrollment, graduation, course equivalencies, and NCAA requirements.

  • Knowledge of applicable rules, regulations and policies related to student records and transcripts.

  • General knowledge of budgeting and fiscal management principles and practices.

  • Skill in the use of personal computers, related software applications and on-line degree audit reporting system

  • Ability to promote and maintain good working relationships with campus faculty and staff, other CSU campuses and other institutions.

  • Ability to be concise and clear in oral presentations given on and off campus.

  • Good organizational and leadership skills.

  • Strong management, interpersonal, and communication skills, including ability to work effectively with people of diverse backgrounds and ability to collaborate across organizational lines.

  • Ability to analyze problems and apply good judgment in proposing or implementing solutions.

  • An understanding of and commitment to diversity and the mission of the University.

  • Ability to prioritize and work with minimal supervision.

  • Ability to understand and abide with the Family Education Rights and Privacy Act (FERP A) and the confidentiality of records.

Education and Experience:

  • Bachelor's Degree from an accredited college or university

  • Five years of progressively responsible administrative and/or supervisory experience in admissions, records, and/or registration operations in an institution of higher education

  • Demonstrated collaborative management style, and strong service orientation

Preferred Qualifications:

  • Master's Degree

  • Experience implementing automated system

  • Experience in management techniques

  • Experience with PeopleSoft, Uachieve and My Degree Plan

The CSU system is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

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Associate Registrar

Another Source Recruitment Services Firm