Associate Project Manager

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department:

Planning & Project Management

Time Type:

Full time

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

Excluded

Job Description:

Summary:

Reporting to the Director of Project Management, the Associate Project Manager provides the professional expertise, management, and oversight necessary to ensure the successful planning and execution of new construction and existing building renovation projects, beginning at project conception and continuing through final completion, turnover, and closeout. Works with customers to develop project scope and cost estimates. Determines and communicates project scope based on assessment of program, budget, building structure, utility infrastructure, and code compliance. Develops, evaluates, and presents alternatives relating to scope, budget, and schedule. Performs in leadership role on projects as assigned, while providing a high degree of responsiveness to requests for service. Ensures a consistent customer service excellence approach is applied during interactions with students, staff, faculty, and all other internal and external University stakeholders.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Project Management: Function as the Associate Project Manager on assigned projects, with primary accountability for managing all project management activities including scope and requirements determination, cost estimating, contracting, coordination, FF&E procurement, move management, warranty coordination, and project closeout in a manner that delivers projects on time and within budget.

• Assist, coordinate, and manage all aspects of consultant, contractor, and other project participant activity from conception and through project closeout.

• Provide reporting and communications related to scope, budget, schedule, and other status related issues.

• Coordinate all aspects of design, consultant, permit, contractor, and other project participant activity from conception and through project closeout for the successful execution of projects.

• Develop, evaluate, and present alternative solutions to design and construction challenges while minimizing impacts on existing building systems and programs.

• Perform site visits as necessary to support the assessment of project progress.

• Produce and maintain records of required and/or important project approvals, requests, and meetings.

• Review design to ensure alignment with project scope intent and compliance with all applicable codes and regulations.

• Manage consultants, contractors, and vendors as required for the successful execution of projects.

• Monitor and control construction activities to ensure adherence to baseline budgets and schedules and communicate when deviations are observed.

• Review contractors change requests to verify validity and manage processing of all valid change requests in compliance with contract requirements.

• Monitor and ensure ongoing fulfillment of contractual responsibilities by all parties and provide direction as appropriate to address deficiencies.

• Manage all project quality control and assurance activities, including 3rd party commissioning and inspections.

• Review and approve invoices to ensure compliance with contract requirements.

• Manage project turnover process, ensuring the coordination of appropriate training and transmittal of required documentation to all appropriate operations and maintenance related parties.

• Manage project closeout process and ensure closeout occurs in a timely manner.
  2.Project Planning and Development:

• Work with customers at various levels including, but not limited to, Directors, Deans, faculty, and staff to develop and translate project requirements into a scope of work to be used in preparing designs and specifications.

• Coordinate technical information and recommendations relating to potential project impacts to utility infrastructure, structural systems, and code compliance.

• Provide high level recommendations during program plan development.

• Develop, evaluate, and present alternative solutions to execute project work while minimizing costs and impacts on existing building systems and programs.

• Prepare and communicate scope information to the extent necessary to obtain consultant services for design.

• Develop cost estimates and detailed project budgets that accurately reflect project cost, schedule, complexity, and other factors as appropriate.

• Assist in the development of budget submissions and annual plans for project portfolio.

• Ensure compliance with university policies and processes during all project phases.

• Manage and/or facilitate the completion and archiving of all required project documentation.
  3.Other:

• Perform other tasks or special projects as required.

Competencies:

• Ability to provide efficient, timely, reliable, and courteous service to customers.

• Ability to generate, aggregate, and coordinate similar and dissimilar data in varying formats.

• Ability to prepare clear written and visual information to facilitate informed decision making.

• Ability to comprehend, analyze, and interpret documents.

• Ability to effectively present information.

• Ability to solve problems involving multiple options and alternatives.

• Ability to spatially understand and calculate space requirements.

Position Type/Expected Hours of Work:

• Full-Time.

• MO12.

Salary Range:

• $90,000 - $110,000/year.

Required Education and Experience:

• Bachelor's degree in Construction Management, Engineering discipline, Architecture, or related field.

• 4+ years of construction project management experience.

Preferred Education and Experience:

• Master's degree in Construction Management, Engineering discipline, Architecture, or related field.

• Experience working in a higher-education environment.

• Experience in construction contract preparation and negotiations.

• Experience with principles, methods, and best practices of project management.

• Experience creating cost estimates and preparing project budgets for various types of projects.

• Experience working and communicating with people who have varying levels of design and construction knowledge ranging from detailed to very limited, to facilitate their understanding of project scope, design decisions, associated costs, project schedule, and codes and standards compliance, while achieving a high degree of customer satisfaction.

• Excellent written and oral communication skills.

• Experience with value engineering and cost control analysis.

• Experience with project management software used in construction.

• Working knowledge of building codes and ADA Standards.

• Project Management Professional (PMP) Certification.

• LEED Certification.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.

• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

Current American University Employees

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.