Associate Producer

Kindle Communications Chicago , IL 60661

Posted 7 months ago

Successful internal communications agency is growing and seeks qualified candidates for full-time Associate Producer position to assist the Producer and Executive Producer on teams in providing project management for live meetings and events, communications campaigns, media production and proposals. The Associate Producer will communicate effectively with the project team, including members of all departmentscreative, design, writing, digital, accountto support the development of proposed solutions to clients and subsequent project work.

About You:

  • You never leave home without your notebook
  • 90 emails a day aint no thing
  • Its not uncommon for you to plan your day down to 10-minute increments
  • You kind of love tucking in with a cup of coffee and blank Excel spreadsheet
  • You have a keen eye for detail and you never miss the fine print
  • You are an innovative, big picture planner who can articulate your ideas and course of action clearly and succinctly
  • Your friends joke about how youre a little OCD
  • Staying calm under pressure is a point of pride for you
  • You know how to get stuff doneyou always find a way

The Associate Producer:

  • Supports the Producer in owning, managing and profitably executing a project or piece of a project from start to finish, including management of the project team, budget, timeline and all deliverables
  • Assists in crafting the project plan, scheduling resources, arranging and running internal meetings, managing timelines and budgets, tracking progress, liaising with clients, and delivering final product on time, on target and on budget
  • Supports the Producer in synthesizing proposed solutions into clear-cut deliverablesand effectively estimating the costs and resources needed to execute them
  • Communicates with clients, help set expectations, present ideas and explain solutions, and answer or facilitate getting answers to questions
  • Coordinates and manages resources for all manner of live events and campaigns
  • Collaborates with creative directors, strategists, writers, account directors, producers, designers, developers and other internal team members to generate creative ideas for ongoing client projects and new business proposals
  • Participates in brainstorms, organizes and takes notes, manages all project files, pays attention to detail, plans ahead and thinks through all aspects of a project
  • Delivers proposal documents, internal and client budgets in an established format
  • Coordinates travel and other logistical needs for project teams


  • 3+ years work experience, agency experience is a plus
  • Excellent written and verbal communication skills
  • Excellent problem solving, project management and time-management skills with the ability to juggle multiple projects at once
  • Excellent organization skills, file management, attention to detail, ability to plan ahead and think through all aspects of a project
  • Ability to communicate with clients, set expectations, explain the pros and cons of different approaches, and answer or facilitate getting answers to questions
  • Comfortable working with clients
  • Work well under pressure
  • Up-to-date with advances in industry trends and communication
  • Strong self-motivation, solution-oriented and willingness to help the team
  • Team player who possesses the ability to work quickly and remain calm under pressure
  • Collaborative approach to projects, and the ability to develop a strong relationship with team members
  • Maintain a positive work environment that inspires others to excel and deliver
  • Strong work ethic and whatever-it-takes attitude


  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k)
  • Life Insurance
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long Term Disability
  • Location: Chicago West Loop
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Associate Producer

Kindle Communications