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Associate Iii, Facilities Management

Expired Job

Biogen Idec Cambridge , MA 02138

Posted 2 months ago

Job Description:

In the area of facilities services the position will liaison and monitor vendor activities related to facilities services including: architectural building maintenance interior/exterior, food services, print/copy environment, cleaning, mail, shipping & receiving, move management, furniture and furniture systems, pest control programs, lab coat/uniform programs, landscaping, snow removal, trash/recycling programs, signage, plants, painting, flooring and room setups. The position will support site projects as needed.

Responsibilities include but are not limited to:
1.Facilities Services: Administers and monitors vendor activities related to various facilities services including: cleaning, architectural building maintenance interior/exterior, food services, print/copy environment, mail, shipping & receiving, move management, furniture and furniture systems, pest control programs, lab coat/uniform programs, landscaping, snow removal, trash/recycling programs, signage, plants, painting, flooring and room setups. Collaborate with Real Estate Planning team on furniture requests/upgrades, campus projects/space accessibility changes Supports site projects from a facilities perspective.
2.Event Planning: Process event requests for Cambridge and Weston Campuses. Partner w/ Public Affairs, Security, Maintenance, Janitorial, IT & Food Services to ensure appropriate staff and resources are secured. Administer Online Event Request portal & calendar. Provide Outlook Calendar Management for the Event Planning controlled rooms. Provide onsite Meeting Support for corporate initiatives or high profile meetings such as Science Day, AAN and BoD Meetings. Provide online and in person trainings to educate administrative community (and other frequent event hosts) on Event Process & guidelines.
3.On-boarding and Training: Administration of contractor on-boarding process for NA Facilities contractors. Ensures that contractors are entered into the appropriate Non-Employee systems, training is appropriately assigned and resources are requested. Generate and distribute training compliance reports to contractor management.
4.Training Administration: Administer training requirements and assignments in Biogen systems for NA Facilities employees. Generate and distribute training requirements and compliance reports to employees, supervisors and managers.

Qualifications

  • Three (3) years related experience and/or training in the areas of facilities, event planning or maintenance

  • Practical knowledge of facilities and site services.

  • Excellent customer service skills

  • Excellent oral and written communication skills

  • Strong organization skills

Education

Bachelors degree preferred.


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Associate Iii, Facilities Management

Expired Job

Biogen Idec