Associate I - Office Clerk

Classified

• Position

• Associate I Job Number 3700245361 Start Date Open Date 06/03/2024 Closing Date Job Description POSITION TITLE: ASSOCIATE I REPORTS TO:
  
  BUILDING PRINCIPAL OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 406 JOB SUMMARY: Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required.
  
  Work is performed under the regular supervision of a school secretary, assistant principal and/or principal. ESSENTIAL DUTIES: Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records; serving as telephone operator and receptionist; assisting students and parents.
  
  Meets and screens visitors, answers telephone and processes mail; Maintains manual and computer registers, attendance and grade records and reports; Registers students, verifies data, answers questions, types schedules and prepares records; Signs students in and out, writes student passes; Processes withdrawing students, processes and forwards records; Prepares attendance records and student information for data entry; Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records; Processes and distributes mail; Sets up and maintains office filing systems; Assists with collection and accounting for fees; Posts attendance and student records to computer; Prepares and maintains payroll, leave and personnel files; Performs related tasks as required. JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS: Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively.
  
  This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from high school.
  
  APPLICATION PROCEDURE: All applicants please submit an on-line application along with copies of supporting credentials. Be sure to connect your application to the advertised position. PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER Salary Rate Range $15.08 - $23.79 Job Description View Attachment