Associate Human Resources Analyst

The Organization

The City of Coronado is Accepting applications for

Associate Human Resources Analyst

The Department:

The Department of Administrative Services is responsible for the divisions of Finance, Human Resources and Risk Management, and Information Technology. The employees in the department support and reinforce City-wide operations with the goal of developing its most valuable resource - its people. This goal is jointly accomplished through the preservation of the City's financial resources; the commitment to attract and retain a skilled workforce; and the effective management of the City's information systems.

We are a service-oriented agency that is dedicated to providing outstanding customer service and excellence in human resource leadership. The Human Resources Division, a team within the Administrative Services Department, is a small group of experienced human resources professionals who work closely as a team through collaboration and cross-training to further enhance each other's skill sets.

Our goal is to be dynamic, resourceful, and well-rounded in our experience to best to support the needs of the city. Going "above and beyond" is our standard in producing excellent internal service to employees and management, as well as supporting the Coronado community.

The Position

The City of Coronado invites you to apply for the Associate Human Resources Analyst position. This position administers various human resources functions, including benefit administration related to group health insurance and ancillary benefit offerings, disability, retirement, Social Security, COBRA, and employee leave of absence. This position facilitates new employee orientations, facilitates offboarding of benefits for separating and retiring employees, coordinates employee engagement programs, and develops, delivers, and coordinates Human Resource related training and development activities.

Key Responsibilities:

Coordinate employee open enrollment procedures, prepare and distribute benefit education materials, process all employee benefit changes. Collaborate with benefit service providers and plan administrators in addition to overseeing contract administration for all health-related vendors.

Prepare benefit materials and information for newly appointed and separating employees; ensure program compliance with COBRA regulations. Serve as the primary contact for HRA/FSA administration and ensure IRS compliance with section 125 benefits. Strong analytical skills and the ability to utilize excel for compiling and disseminating reports.

Interpret cafeteria and insurance plan regulations and practices for employees; update and review plan summary information as needed. Prepare required notices to employees regarding leave of absences subject to provisions under Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL) or other special leave. Serve as a backup in providing support through recruitment activities and seeing newly hired employees through the on-boarding process.

Develop, design and/or deliver Human Resource related training. Prepare materials and information for employee orientations and set up profiles for access to on-line portals.

Participate in process-review to develop procedures and training manuals. Support management-assigned special projects that may include but not be limited to research, data collection, preparing summaries, memoranda, and/or reports for review. Perform related duties and responsibilities as required.

To view the full job description, click on the following link: Associate Human Resources Analyst

Ideal Candidate:

The ideal candidate for this position will have the ability to multi-task in the face of competing priorities and must have strong organizational skills, be customer service oriented, and take ownership of assignments. The successful Associate Human Resources Analyst provides timely responses to requests for assistance from employees, candidates, third-party administrators, and city management, which may include highly sensitive and/or confidential matters.

The ideal candidate will be a collaborator with superior oral and written communication skills; must give high attention to detail when documenting, tracking, and preparing correspondence; have a demonstrated track record of meeting or exceeding professional objectives; and must have strong reasoning ability, curiosity, and capacity to solve problems. Ever the consummate professional, the ideal candidate can adjust the delivery of information and/or instruction appropriately to meet varying personalities, and communication styles. As an exemplary effective communicator, the ideal candidate will need to express empathy in sensitive employee matters, while maintaining a professional demeanor and executing consistent policy.

Minimum Requirements

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

• Two (2) years of increasingly responsible professional, administrative, and analytical work in the Human Resources field.

• Public sector Human Resources experience in the areas of recruitment, selection, classification and compensation, benefits, risk management, safety and labor relations is highly desirable.

Education/Training:

• Equivalent to a bachelor's degree with major coursework in human resources, public administration, business administration, industrial/organizational psychology, or a related field.

Licenses and Certificates:

• Certification as a Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) through the Human Resources Certification Institute, or SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SRM-SCP) through Society of Human Resources Management (SHRM) is desirable.

Preferred Qualifications:

• Three (3) years of experience performing technical general human resources administration in the areas of workers' compensation, benefits and/or leave administration, and training and development is preferred.

• Direct experience in related program development and implementation is preferred.

• Public sector Human Resources experience is highly desirable.

Examination & Selection Process:

Application Review Phase:

A completed City of Coronado employment application, cover letter, and resume must be received by the Human Resources Division by 11:59 PM PST on June 23, 2024. Applications will be reviewed on the basis of relevant education, training, and experience.

Examination Process:

Applicants considered most qualified after the application review process will be invited to participate in an oral panel interview (100%). The interview process is tentatively scheduled for the week of July 15, 2024.

Department Interviews:

The top candidates will be invited to a department interview with the Interim Human Resources & Risk Manager and Administrative Services Director. Candidates will be required to prepare a presentation. Details to follow.

Candidate Selected:

The selected candidate will be issued a conditional offer, subject to the successful completion of background check and medical examination.

Additional Information:

All candidates who successfully obtain a 70% or above in each phase of the exam process will be placed on an eligibility list for a period of at least six months. The City of Coronado participates in E-Verify, all new employees are required to submit verification of legal right to work in the United States.

The City of Coronado is an equal opportunity employer (EOE). Individuals with disabilities who will require reasonable accommodation in order to participate in any portion of the examination process may voluntarily request the accommodation from the City five working days prior to the requested accommodation. Documentation of the need for the accommodation may be required upon receipt of the request.

Supplemental Information

The Coronado Community:

Rich in history, natural beauty, and a charming ocean village atmosphere, Coronado is most deserving of its royal "nickname" - The Crown City.

Surrounded by the Pacific Ocean, Glorietta Bay, and San Diego Bay, this picturesque seaside resort destination is linked to the Southern California coastline and the city of San Diego by the graceful and stately San Diego - Coronado Bridge, and to the south by a narrow strip of land known as the Silver Strand.

This uniquely enchanting city which measures 13.5 square miles, is home to some of the world's most pristine beaches, 18 public parks, an 18-hole golf course, tennis courts, a public pool, and recreation facilities, as well as dedicated bicycle paths.

This vibrant, thriving community welcomes more than 2 million visitors annually to soak up the sun and the sand while enjoying the lush surroundings and village appeal of Coronado. With 15 hotels, including amongst them three world-class resorts, 1,900 hotel rooms, and many highly acclaimed restaurants, this island community has a resident and Navy population of approximately 23,000 as well as a flourishing tourist population. Coronado is also home to Naval Air Station North Island, Coronado (NASNI) Naval Amphibious Base Coronado (NAB), and Silver Strand Training Complex, Coronado, supported by nearly 20,000 military and civilian personnel.

WHAT CORONADO HAS TO OFFER:

• A rich benefits package contributes to the total compensation value. Benefits include a monthly cafeteria allotment of $2,030 voluntary retirement savings/deferred compensation, tuition reimbursement, group term life, short-term and long-term disability coverage, an employee assistance program, and more.

• The Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013, is Members is 3% at 60. The current employee contribution rate is 9.5%.

• The Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013, is 2% at 62. The current employee contribution rate is 7.50%.

• As part of ensuring our employees maintain a work/life balance, employees earn 144 hours of Annual Leave per year for the first 5 years. After 5 years, the accrual rate increases.

• The City provides Term Life and Accidental Death & Dismemberment (AD&D) insurance in an amount equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee.

• The City provides short- and long-term disability insurance equal to 66 2/3% of income. Employees that earn over the maximum benefit of $5,000/month available under the long-term disability plan, have the option to purchase enhanced long-term disability insurance.

• The City provides up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities. Student Loan Repayment can be used under this benefit.

• Longevity Pay; bonus at 10 years and every 5 years after.

• Lateral Vacation Service Credit, effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates.

• Access to community pool and gym.

• Valuable experience, training opportunities, and engaged leadership in a supportive community environment.

TO VIEW AN AERIAL TOUR OF OUR CROWNCITY,CLICK HERE