Job Description and Duties

The Associate Governmental Program Analyst will be directed by the Staff Services Manager I in the Procurement Department. The incumbent will be responsible for the following duties but not limited to:

• Conducts research, creates bids, and composes correspondence to complete the most technical and difficult competitive bid processes for goods and services

• Reviews, analyzes, and edits contract/purchasing requests, documents, scope of work and specifications (including estimated dollar amounts submitted), and justifications to ensure appropriate standard language is included and applicable.

• Obtains all required contract approvals from control agencies as required.

• Conducts official bid openings.

• Evaluates and determines validity of all bidding and supporting documentation.

• Prepares and executes Non-IT Good Purchases and Non-IT Services Contracts.

• Coordinates the execution of agreements and amendments through internal review and approval, and all external control agency reviews.

• Assists in the review and approval of event solicitations, purchase orders, and contract shells in Fi$cal.

• Resolves questions, seeks guidance to complex issues, and assists in the revisions to DSH-ASH forms, procedures and manuals.

• Provides direction and training to staff services analysts, buyers, and contract mangers.

• Conducts audits, reports findings and presents solutions and recommendations to management.

• Researches, tabulates, and tracks data for preparation and submittal of Procurement reports.

In order to be considered for this job vacancy, you must satisfy one of the following requirements:

1.BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at ASSOCIATE GOVERNMENTAL PROGRAM ANALYST EXAM, OR

2.BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR

3.BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

• Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts (which include the date your degree was conferred, if applicable).

MINIMUM QUALIFICATIONS: State experience applied toward the "General Experience" pattern must include at least one year in a class at a level of responsibility equivalent to that of the promotional class. Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other patterns to meet the total experience requirements, provided that the combined qualifying experience totals at least 30 months. Education may not be used to reduce this 30-month limit. Education The following education is required when general experience is used to qualify at any level: equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) AND Either I Experience: One year of experience performing the duties of a Staff Services Analyst, Range C. Or II Experience: Three years of professional analytical experience performing duties in one or a combination of the following or closely related areas: budgeting, management analysis, personnel, planning, program evaluation, or policy analysis. (One year of graduate work in public or business administration, industrial relations, psychology, law, political science, or a related field may be substituted for six months of the required nonsupervisory experience.)

• If it is determined that an applicant does not meet the minimum qualifications, the applicant's name may be removed from the eligibility list.

Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-450293

Position #(s):

455-545-5393-702

Working Title:

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

• PROCUREMENT

Classification:

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,855.00 - $7,327.00 A

of Positions:

1

Work Location:

San Luis Obispo County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Facility:

DSH

• Atascadero

Department Information

The Department of State Hospitals

• Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals

• Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles, and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.

Department Website: http://www.dsh.ca.gov/Atascadero

Special Requirements

Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company. Please redact birthdate and social security number from degree/transcripts.

A Statement of Qualifications (SOQ) must be submitted along with the State Application and serves as documentation of candidate's ability to present information clearly and concisely in writing. It should be typed, no more than two (2) pages in length, using Arial size 12 font, and normal margins.

Indicate your total years of experience when answering the following statements/questions:

• Describe your background, experience, education, and/or training that qualifies you for the Procurement and Contract Analyst position. Please be specific and provide examples.

• Please describe your experience in handling a high-volume workload with competing priorities and deadlines. What challenges did you face, and how did you overcome them?

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/2/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals

• Atascadero

DSH

• Atascadero

Attn: DSH

• Atascadero Employment Office

P.O. Box 7005

Atascadero, CA 93423-7005

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals

• Atascadero

DSH

• Atascadero

DSH

• Atascadero Employment Office

10333 El Camino Real

Atascadero, CA 93422

08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Other -

Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company. Please redact birthdate and social security number from degree/transcripts.

• Statement of Qualifications -

You MUST submit a Statement of Qualifications (SOQ). See "Special Requirements" section for more information.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package including:

• Medical Benefits, including health, dental, and vision insurance

• Paid Holidays and leave

• Defined benefit retirement program

• Savings Plus Program (401(k), 457)

• Commute Program

• Employee Wellness Program

• Employee Assistance Program

Additional benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dsh.ca.gov/Atascadero

Hiring Unit Contact:

DSH-Atascadero Employment Office

(805) 468-3384

ASHEmployment@dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Pearl Melena

(805) 468-2007

Pearl.Melena@dsh.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ADDITIONAL APPLICATION REQUIREMENTS

All interested candidates must submit a Standard State Application Form (STD. 678), with original signature, and indicate Associate Governmental Program Analyst

• Procurement (P/FT) AND 455-545-5393-702 AND JC#450293 in the Examination/Job Title Section AND you MUST submit a Statement of Qualifications (SOQ). See "Special Requirements" section for more information.

Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) MUST provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company. Please redact birthdate and social security number from degree/transcripts.

• Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted.

• Applications will be screened and only the most competitive will be offered an interview.

• Any limited-term appointments may transition in to a permanent appointment.

Additional Information

Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.

This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.