Associate Employee Events Specialist

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can grow, belong and thrive.

Your day at NTT DATA

The role of Employee Events Specialist has the core responsibility for planning and executing employee engagement events. This role oversees and carries out particular tasks or activities throughout the campaign / events planning and execution process, such as meeting with vendors virtually or at the venue location to help with set-up, running errands for supplies and decorations, registration and attendee tracking, ordering supplies, liaising with vendors and our internal staff, presentation support, and pre- and post-event surveys. This role procures and coordinates vendor services and provides general on-site and virtual event support. This role works with cross functional stakeholders to ensure the completion of a successful employee engagement event.

What you'll be doing

ESSENTIAL DUTIES & RESPONSIBILITIES

• Plans and executes a variety of events, including webinars, seminars, workshops, virtual events, in-person events, multi-venue events

• Assists with all administrative, logistical, and coordination needs of HR, Employee Engagement, and DEI related events

• Oversees event setup, registration, and coordination, ensuring a seamless attendee experience

• Ensures that employee engagement event costs remain within the allocated budget

• Helps to ensure that the employee engagement event is carried out smoothly

• Builds and maintains relationships with event partners, sponsors, vendors, internal company staff and all relevant parties involved

• Executes the vendor payment process in a timely manner and reports on spending

• Plans for potential scenarios that could impact the integrity and success of the event

• Maintains a working knowledge of the complex needs of a wide variety of events

• Researches vendors, provides recommendations, and makes selections based on relevance, quality, and cost

• Researches, recommends and orders needed supplies and employee giveaways (swag) related to all HR, Employee Engagement, DEI events, programs, and projects

• Books venues and schedules guests, which includes communicating with venues, vendors, and guests, contract drafting, confirmation and day-of logistics

• Ensures staffing capacity across all functions of an event (registration, set up, catering, audio/visual, etc.)

• Leads volunteer coordination for virtual and in-person events, including periodic communications and meetings leading up to the event

• Assist with collection and analysis of event data, including attendance and feedback to measure event success and inform future strategies

• Helps conduct post-event surveys, analyzes results, and provides recommendations for continuous improvement

KNOWLEDGE, SKILLS & ABILITIES

• Ability to maintain a strong work ethic and positive attitude

• Excellent written and verbal communication skills for liaising with vendors, internal staff, and all employees/event attendees

• Proficient with Microsoft Office Suite

• Proficient with SharePoint and Canva

• Ability to find proactive solutions to problems

• Ability and flexibility to execute time sensitive projects and communications

• Excellent time management skills and the ability to prioritize work

• Strong attention to detail and the ability to deliver high-quality events on time and within budget

• Excellent collaboration skills with the ability to build strong stakeholder relationships

• Strong organizational and project management skills with the ability to manage multiple events simultaneously

• Ability to work well within a team environment

• Analytical mindset to help measure event performance and derive insights for optimization

• Creativity to help develop innovative employee engagement strategies

• Team player with the ability to collaborate across departments and levels

• Other Skills: Budget Management, Event Management, Event Planning, Logistics Management, Vendor and volunteer Management

#GlobalDataCentersCareers

EDUCATION & EXPERIENCE

• Project management certification(s) would be preferred

• Moderate level of demonstrated experience gained in a similar role

• Moderate level of demonstrated experience working within a large organization

• Moderate level of demonstrated experience in event planning/coordination

• Proven track record of previously successful engagement events

• Moderate level of demonstrated experience working with virtual event platforms and tools

PHYSICAL REQUIREMENTS

• Primarily sitting with some walking, standing, and bending.

• Able to hear and speak into a telephone.

• Close visual work on a computer terminal.

• Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments.

• Able to lift and carry up to 20 lbs.

WORK CONDITIONS & OTHER REQUIREMENTS

• Standard office environment

• Extensive daily usage of workstation or computer.

• This role is expected to be remote with an occasional need to be on-site in a shared space.

Special Requirements:

• Occasional local and domestic travel, up to 10%.

• Ability to work hours outside normal business hours, evenings, and weekends, as necessary for employee or corporate social responsibility events.

• Must possess a current, valid state-issued driver's license.

This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.

NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $ 29.20 - $ 38.20 and is eligible for overtime pay in accordance to local state and federal 'Wage and Hour' requirements.

All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.

Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.

Workplace type:

Remote Working

About NTT DATA

NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.