Hireminds LLC Boston , MA 02298
Posted 1 week ago
Our clinical stage pharmaceutical client is growing and looking to add an Associate Director, Quality Systems (Boston or East Coast REMOTE) to their team! This role will provide leadership and expertise on quality systems applications, procedures, and operational activities. AD will act as a key Quality partner with other company functional areas, third parties and partners, perform as Quality system owner for Document Management and Training Management systems, including implementation of electronic systems. Other oversight items will include, document management, learning management, inspection readiness, electronic system implementation, process document authoring, training material development/delivery, metrics generation/communication, and support of change control, deviation investigation/root cause analysis, corrective and preventive action (CAPA), and supplier qualification. This role will support all GxP areas to ensure compliance of company's programs to phase appropriate GxPs, global legal/regulatory requirements, and applicable Quality policies/procedures. Other responsibilities include but not limited to:
Manage Document/Training Team responsible for:
Routing and coordinating controlled documents for creation, revision, and obsoletion
Routing, documenting, and tracking GxP training activities including departmental curricula and individual training plans/matrices
Training material development and delivery
Providing primary Customer Service point of contact for technical questions relating to the Quality systems and related processes
Notifying staff of new, revised, or obsolete controlled documents or training assignments
Maintaining training records
Generating metrics and reports
Document formatting
Biennial (periodic) document review support and reporting
Serve as system owner for document management and training systems:
Support Electronic Systems Implementation/Rollout and Updates
Serve as business lead for development, continuous improvement efforts, and on-going maintenance of Quality e-Systems including, Document Management and Learning Management.
Liaise with IT technical team and vendors throughout development to ensure business defined acceptance criteria is achieved for all system changes and projects
Lead development of system fixes, enhancements, and upgrades - including developing user requirements
Lead risk assessment execution for implementations, fixes, enhancements, and system upgrades
Ensure high levels of system availability/functionality through effective testing - including user acceptance test script development and test execution
Support Quality Systems Continuous Improvement:
Support development of streamlined processes and supplemental documents (including procedural document creation or maintenance) governing management and usage of Quality Systems
Assist in the development and delivery of training for Quality Systems
Maintain and distribute QMS related metrics
Drive Quality Systems data quality improvements
Support customer forums with the areas/departments detailing updates, opportunities, obstacles, etc. regarding the systems/processes
Interface with other HilleVax functions to communicate best practices and identify / improve awareness and adoption of Quality systems and processes
Support CAPAs stemming from audits, inspections, deviations and other Quality related assessments, as well as actions stemming from Change Controls
Support audit preparations with respect to Quality Systems
Own investigation of deviations and CAPAs related to Quality Systems
Support change controls related to Quality Systems
Manages contract support that may be required to support execution of QA responsibilities.
Requirements:
Minimum of a Bachelor's degree in a Science Field; Advanced degree in Science desirable or equivalent industry experience.
A minimum of 8 years' experience in a pharmaceutical/biologics company with at least two (2) in a leadership role
Experience with biologics/vaccines is preferred
Excellent computer skills and advanced knowledge of Quality Systems. Direct experience with Quality Management Systems, Document Management Systems, and Learning Management Systems
Veeva Systems experience preferred
Quality e-system implementation/roll out experience - working with suppliers, system development, training delivery, and user acceptance testing
Statistical reporting capabilities - metrics, key performance indicators and trending
Proficient with Microsoft Office applications, Adobe, and document management templates
Smartsheet experience a plus.
Excellent interpersonal effectiveness, written/verbal communication, influencing and negotiation
Formal or technical writing experience
Knowledge of regulatory requirements for the pharmaceutical, biotechnology or vaccine industry required
Advanced knowledge of global quality system requirements
Other:
Location Boson, Hybrid -US East Coast preferred
Willingness to travel (5-10%) to various meetings, including overnight trips.
Some international travel may be required.
Hireminds LLC