Associate Director Of UGA Foundation Internal Control And Risk Management

Position Information

Classification Title Audit Professional FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Bachelor of Business Administration in accounting, business administration or related field, CPA license, Master's Degree in a related field, or equivalent experience.

• Experience in accounting and/or auditing, with audit experience most preferred.

• Experience in higher education or non-profits, particularly those of similar scope.

• Experience with tax law, especially as it relates to donations and gifts.

• Knowledge of USG/UGA policies and procedures and other technical expertise necessary to manage and report financial activities of an USG affiliated entity responsible for over $1 billion of donated assets.

• Exhibits behavior that supports the mission, vision, and values of the University of Georgia and the University of Georgia Foundation.

Position Summary

The role of this individual is to provide overall direction and leadership of the internal control and risk management functions of the UGA Foundation (UGAF). The work will include managing the effectiveness of internal controls, operational procedures and risk through audit test work and overall risk management of the UGA Foundation financial records.

This position should provide value-added leadership and analysis to business operations and data driven information for the benefit of the UGA Foundation, Division of Development and Alumni Relations and the University community. In addition, this role will continually develop, evaluate, and implement long and short-term goals to aid in the enhancement of the Foundation's business processes and rules, with an emphasis on compliance, controls, and efficiency.

A thorough understanding of policies, procedures, and systems are necessary, and a successful candidate must be able to analyze and provide solutions to problems as requested. The incumbent will demonstrate adherence to confidentiality, demonstrate the highest standards of professionalism and performance as evidenced by collaborative teamwork, initiative, critical thinking, good judgment, consistency of output, timeliness of follow-through, and also prioritize and participate in high level strategies and leadership discussions.

Knowledge, Skills, Abilities and/or Competencies

• Self-starter, highly motivated, takes initiative, and can work independently as well as in a team environment

• Highly organized and able to handle multiple projects

• Analytical, with adherence to self-guided goals and deadlines

• Adept at navigating complex environments with evolving priorities

• Ability to maintain high degree of confidentiality and responsibility regarding information related to university and foundation business and confidential information

• Creative thinker with ability to receive constructive feedback on ideas

• Strong people management skills and time management skills

• Knowledge of investments, trusts, and fund accounting

• Exemplary communications skills (both verbal and non-verbal)

• Excellent writing skills with extreme attention to detail and confident, strong verbal communication

• Demonstrates a commitment to outstanding customer service

• Advanced computer skills in comparing data and logic

• Knowledgeable of Word, Excel, database management, and email skills

• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct

• In depth knowledge of UPMIFA, state laws, state regulations, GAAP, and FASB

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.

• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Travel in state, out of state, and internationally, if necessary

• Work evenings and weekends as necessary

• Work in a standard office environment and with standard office equipment

• Sit and work at a computer workstation for extended periods of time

• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence

• Communicate effectively in writing, speaking, and listening

• Organize and establish priorities; Remember detail; multi-task

• Lift and/or move up to 20 pounds

• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Internal Control Implementation, Monitoring, and Compliance

• Collaborate with various business partners to set strategy and goals for Internal Controls, Test Work, and Analysis functions.

• Oversee compliance with UGA Foundation policies and procedures.

• Ensure UGA Foundation leadership and staff are aware of newly implemented regulations and laws, as well as GAAP and FASB standards, Board of Regents, UGA, and division policies and procedures.

• Implement a risk-based model that ensures appropriate controls, monitoring, and analysis of revenue, expenditures and investment transactions processed by the University of Georgia Foundation, as well as those processed by the University of Georgia or other affiliate organizations on behalf of the UGA Foundation.

• Develop and maintain a risk-based model for monitoring gift revenue transactions and provide assistance and review for gifts being submitted to the Gift Acceptance Committee (GAC) as well as others determined not viable for review by GAC.

• Perform internal audit procedures to provide assurance operating procedures are sound and provide controls effective to ensuring revenue and expenditures follow policy and donor intent. Track results of prior audits to ensure completion of corrective action.

• Collaborate with Financial Accounting and Gift Accounting in the completion of audit data requests.

• Serve as point person for any internal audits performed by external parties as deemed necessary by the board.

Percentage of time 35 Duties/Responsibilities

Risk Management and Reporting related to Internal Controls

• Provide risk management and internal control leadership and support regarding effective operating and designed controls and risk mitigation strategies.

• Conduct recurring risk assessment of the various UGAF financial processes to assess the effectiveness of the design and operation of existing internal controls.

• Utilize process mapping to identify gaps and improvement opportunities and analyze process gaps to determine the root cause of process breakdowns.

• Report risk management issues and deficiencies to the UGAF CFO. Partner with the Finance Division as needed to access support in developing measures to correct deficiencies.

• Develop continuous education plans for staff development regarding internal control best practices based on identified areas of strengths and weaknesses.

• Provide reporting to the UGAF Audit Committee regarding testing and control plans. Support conversation with UGAF leadership and the Committee regarding significant test work and observations.

Percentage of time 25 Duties/Responsibilities

Business Process Improvement

• Ensure that business processes comply with UGA, UGAF, IRS, Council for Advancement and Support of Education (CASE) policies. Monitor specific processes including the donor database (GAIL) to the UGAF financial management system (FAME) interface, document management, and PCI compliance.

• Maintain familiarity with CASE counting guidelines and UGA's fundraising and campaign reporting guidelines.

• Maintain familiarity with FASB and IRS standards for accurate and proper accounting of financial records.

• Promote continuous enhancements and improvement of financial and operational controls, processes, and system capabilities.

• Envision applications used to monitor control processes. Collaborate with advancement services, information technology, and UGA Foundation staff to develop such applications.

• Partner with UGA Foundation colleagues to identify technology solutions for business process improvements that ensure strong internal controls. Coordinate appropriate documentation related to technology solutions.

• Lead business process improvement efforts that enhance the overall control environment by coordinating with UGA campus partners, UGAF Staff and Development and Alumni Relations to develop a plan of action.

• Consider ways to leverage technology and systems to use data to meet the needs of the organization.

Percentage of time 25 Duties/Responsibilities

Policies and Procedures

• Continuously review and enhance policies and procedures that align with industry best practices and regulatory requirements.

• Review policy updates with UGAF legal counsel.

• Oversees the maintenance of UGA Foundation policies and review all proposed policy updates, taking appropriate action with the UGAF Audit Committee before finalizing any updates.

• Create a communication plan to disseminate updates to UGAF policies and procedures by working with UGAF staff and other interested parties.

• Maintain awareness of UGA policies and procedures to assist in control test-work and complement improvements to UGA Foundation policies and procedures.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Development & Alumni Relations' Office of Talent Management Recruitment Contact Email dartalent@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this vacant position?

• African American Development Officers (AADO)

• Association of Fundraising Professionals (AFP)

• Annual Giving Network

• CASE

• Chronicle of Higher Education

• Chronicle of Philanthropy

• Current UGA Employee

• Diverse Jobs

• Handshake

• HigherEdJobs

• Insight Into Diversity

• LinkedIn

• Talent Management Newsletter

• UGAJobs (UGA's job board)

• Other (please provide)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.