Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Associate Director Of Research Finance

Expired Job

Partners Healthcare System Somerville , MA 02143

Posted 4 months ago

About Us:

As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal developmentand we recognize success at every step.

Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Summary/Overview:

The Associate Director of Research Finance is a senior level position within the Partners HealthCare central research management office reporting to the Director of Research Finance. This individual is responsible for financial reporting, monitoring, compliance, and accounting functions in support of the $1.6 billion PHS research enterprise. This individual also provides senior level analytic and project management to support a wide range of Partners-wide related projects.

The Associate Director will act both independently and as a member of a dynamic group to achieve the operational and financial goals of the Research Finance team and of Partners Research Management overall. With successful performance it is envisioned that the responsibilities and workload of the position will shift to take on additional opportunities.

The Associate Director of Research Finance is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Associate Director will proactively address the demands of research grant administration by providing exceptional customer service to the Partners Finance organization and to Partners' distinguished research community and collaborators in their pioneering efforts in science and medicine.

Principal Duties and Responsibilities:

  • Drive the analytic, financial reporting and exception reporting facets of Research Finance. Prepare or oversee the preparation of financial schedules, management reports and other supporting schedules to promote an efficient financial management operation within Research Management. Including;

oOperational reports to manage Invoicing and Financial Reporting Deadlines

oException and analytic reports to investigate research financial results and highlight areas to focus on

oSupervise the review and verification of balance sheet and project account reconciliations for five different hospitals

oApprove the Federal Quarterly 272 Cash Report and reconciliations for the Federal Letter of Credit Draws

  • Develop, implement, and direct business processes to effectively and efficiently manage month end general ledger closings, grant and contract billing, receivables, indirect cost review, and cash flow management.

  • Key player in the monthly research balance sheet analysis. Run the monthly research balance sheet meetings, understand the drivers behind fluctuations and targets met or missed. Highlight areas needing discussion. Follow up on items needing resolution

  • Prepare and analyze research financial position schedules for presentation to hospital senior leadership. Attend the monthly meetings, present the financial schedules and raise issues for resolution by senior leadership.

  • Prepare quarterly research balance sheet fluctuation explanations for the PHS Finance Committee and the Research Operations Management Committee

  • Provide assistance to the Research Finance Cash Team for Letter of Credit reconciliations and follow up action items

  • Serve as the primary organizer and driver of the Proactive Financial Controls initiative with Hospital departments . Work with Post Award, Research Finance and hospital department administrators to address spending and project closeout issues on a timely basis.

  • Serve as project manager for Research Finance and RM projects as needed.

  • Contribute to the preparation, review, and modification of Standard Operating Procedures consistent with all pertinent internal and external regulations.

  • Stay abreast of newly proposed and/or enacted rules and regulation governing research expenditures, overhead recoveries and reporting requirements. Educate staff and researchers of rules and regulations.

  • Serve as a liaison, with the Director of Research Finance, between Research Finance and Partners HealthCare Accounting in matters pertaining to the monthly close process, troubleshoots issues as they arise and recommends solutions as needed

  • Support the Director of Research Finance in addressing complex issues raised by Principal Investigators, Department Administrators, and/or Partner's Research Management and Finance.

  • Manage, with Systems senior leadership, the resolution of systems discrepancies that impact all aspects of Research Finance and support the integration of systems to achieve greater efficiencies in the management of the research receivable

  • Assume additional responsibilities as assigned.

Bachelor's degree in accounting or finance, masters preferred, plus 7-10 years directly related experience, including at least 3 years supervisory experience in an academic medical center, university or research institution with a sophisticated research environment.

Skills/Abilities/Competencies:

Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.

Must be comfortable working with large databases and multiple computerized financial systems.

Strong working knowledge of federal regulations governing research (e.g., Hospital cost principles, Uniform Guidance, PHS Grants Policy Statement)

Excellent analytical and problem solving skills. Strong organization and communication skills with a focus in customer service.

Must possess a thorough knowledge of financial management standards and practices.

Ability to communicate effectively with Principal Investigators, hospital and PHS corporate leadership, government and private awarding agencies, auditors and outside constituents.

Must show excellent judgment in delivering presentations requiring senior management review

Requires independent judgment and ability to accurately interpret written materials.

Must be able to provide management and leadership, coaching and motivation for research finance staff

Must be able to work independently with minimal supervision, and handle complex and confidential information with discretion

Proficiency in Microsoft Office Suite

Supervisory Responsibilities:

This position will have two direct reports, with the potential for more added later


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Research Finance Manager

Partners Healthcare System

Posted 6 days ago

VIEW JOBS 12/6/2018 12:00:00 AM 2019-03-06T00:00 About Us: As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step. Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration. General Summary of Position: The Research Finance Manager is a key member of the Partners HealthCare central research management office, and is a primary point of contact for Principal Investigators(PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within the Partners HealthCare System. The Research Finance Manager is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Research Finance Manager will proactively address the demands of research grant administration by providing exceptional customer service to Partners' distinguished research community and collaborators in their pioneering efforts in science and medicine. The Research Finance Manager supervises a team of Research Finance Specialists who are responsible for managing the financial activities of an assigned portfolio of research departments. The Manager is responsible for ensuring that awards are administered in a fiscally responsible manner, reconciled on a timely basis and accurately reported and closed out at project end. The manager will train and develop staff, monitor workload and provide performance feedback for all staff members on his/her team. The Research Finance Manager will act both independently and as a member of a dynamic group to achieve the goals of the Research Finance team and of Partners Research Management overall. Principal Duties and Responsibilities: * Supervise, train and mentor a team of up to seven Research Finance Specialists, who each are responsible for the financial administration of an assigned portfolio of research departments. * Ensure that awards are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by sponsors, Partners HealthCare and Partners Hospitals. * Meet formally with staff to ensure a comprehensive approach to portfolio management. Work with staff to achieve monthly goals. Resolve issues or escalate to senior management as necessary. Communicate performance expectations, assign work, manage work flow and provide training to staff as needed. * Supervise the preparation of financial reporting to sponsors, including Federal and Non-Federal Financial Status Reports and Final Invoices in accordance with contract, subcontract and grant agreements. Review the financial reports and invoices to ensure compliance with sponsor requirements, deadlines, institutional policies and agreement with underlying financial records. * Hold signature authority for Federal and Non-federal financial reports. * Ensure an efficient and complete monthly financial close. Review and approve non-personnel cost transfers and other journal entries that require management authorization. Ensure journals are processed timely and within established deadlines. Confirm that cost transfers comply with PHS policies and funding agency regulations. * Work with staff to close out projects on a timely basis. Ensure systems are updated to properly reflect the final financial standing of the project. * Communicate Federal and non-federal sponsor regulations, institutional policies and procedures to staff and the Partners research community. Stay current on newly proposed and/or enacted rules and regulations. Field inquiries from Department Administrators and PIs. Serve as a resource for resolution of administrative and financial questions or issues. * Compile and review performance metrics. Provide updates to senior management on a regular basis. * Formally evaluate staff on an annual basis using the Partners Performance Evaluation Form. Provide performance feedback routinely throughout the year. * Contribute to the development and revision of Partners Research Management policies and standard operating procedures. Contribute to the preparation of training materials and conduct training sessions within Research Finance and to the research community. * Support all restricted fund audits including Partners fiscal year-end financial audit and annual A-133 audit. * Meet with counterparts across other areas of Research Management to ensure consistency, coordination and promote communication and collaboration. * Provide coverage when team members are out of the office. * Other projects as assigned. Bachelor's Degree in Accounting/Business.MBA, MA, MPH or other advance degree preferred. 5-7 years solid accounting experience in a hospital or university setting, and knowledge of complex federal grants and contracts regulations required. Skills/Abilities/Competencies Required: Strong computer skills, excellent problem solving and organizational skills are required. Must have the ability to communicate effectively with Principal Investigators, hospital administrators, Research Management peers, senior management, government and private awarding agencies, auditors and others. Ideal candidate is self-directed, possesses ability to use high degree of judgment, can prioritize duties, meet multiple deadlines and handle complex and sensitive confidential information with discretion. Must be a team player with an attention to detail and a strong service-oriented attitude. Supervisory Responsibilities: Will supervise 5-7 direct reports and support staff. This may include all levels of Research Finance Specialists, data entry staff, and temporary staff as assigned. Cover letter preferred with job application Partners Healthcare System Somerville MA

Associate Director Of Research Finance

Expired Job

Partners Healthcare System