Under general direction of the Director of Project Management
Special Projects, and in high level coordination with the University Architect, the Associate Director of Project Management
Special Projects Group (AD-SPG) is responsible for the supervision and successful performance of a group of project managers to deliver complex projects with a high degree of quality within approved budget and schedule parameters. Provide a high level of leadership and mentoring to direct reports to ensure that the management of projects are conducted in accordance with established policies and procedures both internal and external to Design & Construction Management (DCM).
AD-SPG is responsible for the day-to-day management and leadership of project managers, managing projects of the largest scale or highest complexity within the SPG. Project Managers at this level manage budgets between $3 million to $15 million individually or in aggregate, involving donor, enterprise and/or State funding, may have prominent architectural significance within the campus, require Chancellor approval, involve the direction of multiple high level design and engineering professionals of multiple disciplines, require original needs assessment and use programming, and involve high technology and/or complex engineering.
AD-SPG will initiate and oversee project budgets and schedules, contractual agreements, and payment approvals, independent reviews of design and construction documents for adherence to applicable codes, program, campus design standards, and funding agency requirements. AD-SPG will oversee preparation of bidding documents by design professionals, coordinate bidding process with contracts staff in conformance to University policies and procedures, and incorporate relevant changes resulting from independent reviews. AD-SPG is directly responsible for administration of construction contracts, representation for the University on site, monitoring contractor operations for conformance to contract documents, applicable codes and laws, monitoring work of inspectors and testing agencies, and actively assisting contractors and design teams in the resolution of technical and procedural problems that may arise.
AD-SPG has overall responsibility for the successful delivery of these projects from programming, design, construction, project closeout, through the warranty. AD-SPG will perform work with a high level of independence.
Extensive computer use for extended periods of time.
Climb, crawl, bend, stoop and work in tight, confined areas.
Lift materials weighing up to 30 lbs.
Work occasional evenings and weekends as required to meet operational needs. Occasional travel.
Subject to Medical Surveillance procedures and review in accordance with Federal and State laws and regulations and University policy.
May, at times, work with or be in areas where hazardous materials and/or infectious diseases are present. Specific hazards include but are not limited to asbestos, PCB's radioactive materials, industrial and laboratory chemicals, fuels, solvents, infectious materials and wastes, biological hazards and other materials labeled hazardous.
Possess and maintain a valid California Driver's License. Position will participate in the DMV Pull Notice System.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Background Check Required:
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
High level technical architectural and engineering knowledge typically acquired through acquisition of a degree from an accredited curriculum or professional license in architecture or engineering in the United States or a minimum of ten years of professional experience.
10 years' experience managing complex architectural projects, including responsibility for the leadership of project teams and the development and management of project budgets and schedules.
Written communication skills to prepare clear, concise, and professional reports and correspondence.
High level knowledge of architectural, engineering, and construction familiarity with California and applicable building codes and regulations; and professional design experience to effectively direct and review the preparation of design and construction documents, review and approve contractor submittals, and to effectively resolve field problems during construction.
Knowledge of current project and construction costs and experience with industry standard cost estimating systems.
Financial skills to prepare, monitor, and manage detailed project budgets, evaluate independent cost estimates, and review and approve payment requests. Knowledge of spreadsheet computer software such as MS Excel.
Knowledge of typical design and construction sequences and durations necessary to prepare, monitor, and manage detailed project schedules. Knowledge of project scheduling software such as MS Project.
Construction administration experience to monitor contractor operations for conformance to contract documents and applicable codes, review and negotiate contractor claims, oversee work of inspectors and testing agencies, and actively assist contractor and design team in the resolution of technical and procedural problems.
Experience with design and construction contracts, contract law, and construction claims procedures.
Experience managing complex architectural and engineering renovation and capital projects in a university campus environment. Experience with a wide range of renovation project types such as research laboratories, classrooms, lecture halls, academic and administrative offices, student housing, food service facilities, recreational facilities, campus planning and infrastructure.
Knowledge and experience with the policies, procedures and practices specific to project administration for the University of California and the Davis campus.
Experience with managing a variety of delivery methods including Job Order Contracting and the development of contract documents for the purposes of bidding and awarding of Job Order Contracts.
Experience working with shops staff delivering renovation work in a university environment.
Experience supervising personnel including recruitment, training, work assignment, setting expectations, evaluating performance, and initiating rewards or corrective actions as appropriate.
Experience with public contracting code. Experience drafting modifications to standard agreements consistent with UC Regents policy and in coordination with legal counsel.
Microsoft Word, Excel, Outlook, Project in a Windows environment.
University Of California